Bookkeeper AU Mortgage Hybrid

Schedule: Monday - Friday (6:00 AM - 3:00 PM PHT)

Key Responsibilities 2. Accounts Payable (Bills) 3. Commission and Income Recording (RCTIs) 4. Payroll and Compliance 5. Fathom Reporting and Network Finance Support Key Outcomes Join the awesome team and enjoy these benefits & perks:

• Core Bookkeeping and Reconciliations
• Perform monthly reconciliations in Xero to ensure all bank, credit card, and clearing accounts are accurate.
• Match imported bank transactions to sales invoices, bills, and transfers.
• Create and categorise new transactions with correct contact, account code, GST treatment, and description.
• Reconcile inter-account transfers and maintain a zero unreconciled balance by continuing until the account shows "0 items left to reconcile."
• Use the Discuss function in Xero to flag queries requiring client input.
• Clear Hubdoc uploads weekly and ensure documents are processed accurately in Xero.
• Review draft bills for correct supplier details, coding, GST, and attachments.
• Approve validated bills and prepare payment batches (ABA files and remittance summaries).
• Ensure bills are processed and paid within agreed timeframes.
• Process Recipient Created Tax Invoices (RCTIs) for commission income each month.
• Prepare and edit CSV files to include broker names and trail purchases.
• Import invoices into Xero, review, and approve once reconciled with payments received.
• Split commissions using the Business Insights Commissions Report to ensure correct allocation across product categories.
• Prepare and process payroll, including leave management and pay run posting in Xero.
• Send payslips, ABA files, and summary reports to clients.
• Lodge Single Touch Payroll (STP) submissions following pay runs.
• Prepare and lodge Instalment Activity Statements (IAS), ensuring accuracy and timely client sign-off via Docusign, providing a clear email message with the payable amount and due date.
• Support Business Activity Statement (BAS) preparation and ensure compliance with ATO deadlines.
• Lead the onboarding process for new bookkeeping clients, including initial Fathom account setup and chart of accounts mapping.
• Ensure data categorisation is accurate and consistent with Profit Team benchmarks, specifically mapping all sources of trail revenue under the designated trail account.
• Maintain up-to-date Fathom dashboards for assigned clients, ensuring data syncs correctly from Xero each month.
• Review categorisation and variance explanations to ensure reporting accuracy.
• Collaborate with the Network Finance Team to update benchmarks and ensure data consistency across the portfolio.
• Support preparation of Profit Pulse summaries, benchmarking reports, and the annual Profit Book.
• Identify opportunities to improve data automation, reporting consistency, and process efficiency.
• Month-end reconciliations completed by the 15th of the following month.
• Zero unreconciled transactions or unprocessed Hubdoc documents at month-end.
• Accurate monthly uploads to Fathom with validated data for reporting.
• Timely delivery of IAS/BAS and payroll compliance obligations.
• Strong collaboration with the Network Finance Team and consistent data across Profit Pulse clients.
• Hybrid
• Equipment provided
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Regular Company Events, Work Life Balance, and Career growth opportunities.