AR AP Specialist

Job Title: AR/AP Specialist

Location: Remote

Start Date: Immediate

Job Type: Part-time (20 hours per week)

Job Summary

We are looking for a proactive and client-focused Accounts Receivable / Accounts Payable Specialist to manage payment follow-ups, collections, and client communication across multiple Australian locations. This role involves sending payment reminders, generating weekly Xero reports, coordinating with the bookkeeping team, and maintaining accurate collection records.

The ideal candidate has experience in accounts receivable, billing, or collections, is confident communicating with clients both over the phone and via email, and can independently manage the AR function. Experience with Xero or similar accounting software is highly preferred, along with availability to work Australian business hours.

Key Responsibilities

• Send weekly email reminders to clients with outstanding or overdue payments
• Make follow-up calls to clients who have not responded to payment reminders
• Generate weekly Xero reports showing payment status across all client accounts
• Flag clients overdue by 2-3 weeks or more and escalate appropriately
• Coordinate with the bookkeeping team to ensure reconciliation before sending reminders
• Maintain clear records of all collection activity and client communication
• Manage accounts receivable across all Australian locations as needed
  
  

• Proven experience in accounts receivable, billing, or collections
• Strong client-facing communication skills — confident on the phone and in writing
• Experience with Xero, QuickBooks, or similar accounting software
• Background in customer service or client-facing roles (not purely backend accounting)
• Proactive, self-sufficient working style — able to own the AR function independently
• Availability to work Australian business hours
• Willingness to grow into a broader AR/AP role as client continues to expand
  
  

• Updated resume
• Cover letter
• 1-minute Introduction Video
• Photo of work set up at home
• Screenshot of PC specs and speedtest from speedtest.net
  
  

• 3 Character references (should be your current / previous lead or manager)
• Valid copy of NBI Clearance (for Filipino candidates)
• Valid copy of Police Clearance Certificate (for non-Filipino candidates)