OJT - Inventory Specialist

Job Title: OJT - Inventory Specialist

Department: Supply Chain

Work Set Up: Onsite

Reports To: Inventory Manager

Job Summary

The Inventory Specialist – OJT will assist the Inventory team in monitoring stock levels, maintaining accurate inventory records, and supporting inventory control activities. The trainee will gain hands-on experience in inventory tracking, system recording using the Vault Inventory Application, and coordination with warehouse and logistics teams, under close supervision.

Key Responsibilities

Inventory Controlling and Monitoring

• Assist in monitoring raw materials (RM), packaging materials (PM), and finished goods (FG) inventory levels.
• Support regular inventory checks, reconciliations, and stock validations.
• Help identify inventory discrepancies such as shortages, overages, or mismatches efficiency.
  
  
  

• Assist in encoding inventory transactions in the Vault Inventory Application, under supervision.
• Support the review and maintenance of inventory records for accuracy and completeness.
• Assist in organizing and filing inventory-related documents such as:
• Inventory reports
• Receiving records
• Transfer and adjustment documents
  
  
  

• Coordinate with warehouse personnel regarding:
• Stock availability
• Location updates
• Put-away and storage activities
• Assist in verifying item codes, descriptions, and quantities during inventory movements.
  
  
  

• Help prepare basic inventory reports such as:
• Stock balances
• Aging reports
• Slow-moving or near-expiry items
• Support data gathering for audits and internal reviews
• Participate in internal and external audits as needed.
• Communicate inventory concerns and improvement recommendations to management.
  
  
  

• Currently enrolled in or recently completed a course related to:
• Inventory Management
• Supply Chain Management
• Business Administration
• Industrial Engineering
• Basic knowledge of Microsoft Excel.
• Willingness to learn inventory systems and warehouse operations.
• Detail-oriented and organized.
  
  
  

• Hands-on training in the Vault Inventory Application.
• Exposure to inventory management best practices.
• Guidance from Inventory Specialists and Supervisors.
• Opportunity to understand end-to-end inventory workflows.
  
  
  

• Understand inventory control and stock monitoring processes.
• Learn accurate system recording and documentation practices.
• Develop analytical and organizational skills.
• Gain practical experience in inventory and warehouse operations.