Central Admin Specialist Laguna - Warehouse SCommerce

Job Description:

• Expansion Project Support
• Support warehouse expansion, renovation, and site improvement projects
• Coordinate with contractors, lessors, and internal teams (Ops, HSE, Security)
• Track timelines, deliverables, and readiness
  
  

• Project completion within agreed timeline
• % readiness before go-live
• Zero major compliance issues during expansion
• Clinic Management
• Ensure smooth operation of onsite clinic and medical vendor performance
• Monitor clinic reports, attendance, and incident handling
• Ensure compliance with DOLE and company health standards
  
  

• 100% clinic operational uptime
• Timely submission of health reports
• Response time to medical incident
• Housekeeping Management
• Oversee cleanliness across warehouse, offices, and common areas
• Manage vendor performance and audit compliance
• Ensure availability of sanitation supplies
  
  

• Housekeeping audit score (target: ≥95%)
• Zero major cleanliness complaints
• On-time issue resolution
• Shuttle Management
• Manage shuttle routes, schedules, and vendor coordination
• Optimize utilization and ensure employee accessibility
• Address transport-related concerns
  
  

• On-time shuttle adherence rate
• Employee satisfaction (transport)
• Cost efficiency vs. budget
• Gate Pass Checking & Approval
• Review and approve gate pass for materials and assets
• Ensure compliance with asset control and security protocols
• Coordinate with security team for proper documentation
  
  

• 100% compliance with gate pass process
• Zero asset loss incidents due to process gaps
• Turnaround time for approvals
• Lessor Coordination
• Handle all facility-related concerns with building management
• Ensure timely resolution of issues (utilities, repairs, compliance)
• Monitor adherence to lease agreements
  
  

• Resolution turnaround time
• Zero major disruptions due to facility issues
• Compliance with lease requirements
• Drinking Water Deployment & Monitoring
• Ensure sufficient water stations across warehouse areas
• Monitor supply, hygiene, and vendor performance
• Conduct routine inspections
  
  

• 100% availability of drinking water
• Zero quality-related complaints
• Regular inspection compliance
  
  

• Bachelor’s degree (Business, Office Management or admin related course)
• Experience in vendor and stakeholder management
• Strong coordination and reporting skills
• At least 2–4 years of experience in office admin, facilities admin, or warehouse operations. Logistics or e-commerce experience is advantage
• Operations & Facilities Management
• Vendor Management
• Problem Solving & Escalation Handling
• Compliance & Safety Awareness
• Data Tracking & Reporting Top of Form
• People Management