AU Fund Reporting And Operations Associate Hybrid

About Us

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role Overview

We are seeking an experienced Fund Reporting & Operations Associate to support fund finance operations, investor reporting, and portfolio data management within a private equity fund manager. This role will work closely with the Financial Controller and act as the primary liaison and control point for Pembas outsourced fund administrators (including State Street, IQEQ, and MUFG). The role is responsible for coordinating deliverables, reviewing and challenging administrator outputs, and ensuring the integrity of fund data and reporting The role will own the production layer of fund reporting and data, ensuring accurate, timely, and scalable outputs. All external deliverables will be reviewed and approved by the Financial Controller.

Key Responsibilities

Fund Reporting & Data Management

• Own and maintain the Cobalt portfolio management system
• Ensure accuracy and completeness of:
• Fund-level financial data
• Portfolio company metrics
• Perform reconciliations between:
• Fund administrator outputs
• Internal records
• Maintain working files supporting fund reporting and analysis
• Perform bank reconciliations related to investment and funding activities
  
  

Fund Administrator Oversight & Liaison

• Act as the primary day-to-day liaison with fund administrators (State Street, IQEQ, MUFG)
• Coordinate information requests, timelines, and deliverables
• Perform initial review and challenge of administrator workpapers and outputs
• Identify discrepancies, inconsistencies, or risks and escalate appropriately
• Support resolution of queries and ensure timely completion of deliverables
  
  

Investor (LP) Reporting

• Prepare quarterly investor reporting packs and summary decks (first draft)
• Produce supporting schedules and analysis
• Draft responses to investor queries and data requests
• Support ad hoc investor reporting requirements
  
  

Valuation, Performance & Portfolio Tracking

• Collect and collate financial and operational data from portfolio companies
• Assist in preparing quarterly valuations
• Populate and maintain valuation models
• Maintain models consolidating fund and portfolio performance
• Track and coordinate valuation inputs across stakeholders
• Support ongoing portfolio reporting processes
• Maintain documentation supporting valuation outputs
  
  

Investments, Funding & Treasury Support

• Assist with capital calls, loan drawdowns, and capital planning
• Track and manage loan facilities and related documentation
  
  

Financial Reporting & Compliance

• Support preparation and lodgement of regulatory reports (FIRB, AusIndustry)
• Assist external advisers with fund tax compliance matters
• Support the annual external audit process for the Funds
• Contribute to continuous improvement of financial policies, systems, and processes
  
  

Investment Team Support

• Capture and maintain portfolio company data
• Support investment team reporting and analysis
• Assist with ongoing portfolio performance tracking
  
  

Systems & Process Development

• Support implementation and optimization of Cobalt
• Improve data workflows and reporting processes
• Build documentation to reduce reliance on key individuals
• Identify opportunities to improve efficiency and data quality
  
  

Working Style & Communication

• Daily communication with the Financial Controller
• Structured task tracking and prioritization
• All outputs subject to review and approval before finalization
  
  

Growth Opportunities

• This role is expected to evolve over time, with increasing responsibility across:
• Fund reporting ownership
• Systems and data management
• Portfolio and investment support
  
  

Work Schedule:

• Monday - Friday,6AM - 3PM or 7AM to 4PM Manila time
  
  

Work Location

• Hybrid (2-3x a week in the office) You also have flexibility in choosing your preferred office location: Eastwood (Quezon City), SM North EDSA, Alabang, Pampanga, or Cebu
• Should have strong internet connection (minimum of 20 mbps)
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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