Accounts Payable Coordinator Quickbooks

Job Description

Accounts Payable Clerk

Employment Type: Full-time

About The Role

We are seeking a detail-oriented Accounts Payable Clerk to support the accounting team in the end-to-end processing of vendor invoices and payments. This role focuses on accuracy, consistency, and careful matching of invoices and payments within QuickBooks and various vendor portals.

You will work closely with the senior accountant to ensure vendors are paid correctly and on time.

Key Responsibilities

• Receive and process vendor invoices (primarily via email).
• Save and organize invoices, enter them into QuickBooks, and attach corresponding files to each transaction.
• Properly file invoices after entry for record-keeping.
• Prepare invoices for payment and support the payment workflow as a separate step.
• Access various vendor websites/portals to download invoices and supporting documents.
• Match invoices to payments made through vendor portals, ensuring totals and details are accurate.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Communicate with the internal accounting team via email and internal tools; occasional vendor communication may be handled by the senior accountant.
  
  

Requirements

• Proven experience in Accounts Payable or a similar accounting/finance support role.
• Hands-on experience with QuickBooks (invoice entry, attachments, AP workflows).
• Strong attention to detail with the ability to work carefully and methodically, even with repetitive tasks.
• High level of accuracy in handling numbers, matching totals, and verifying documentation to avoid errors in payments.
• Ability to work efficiently without compromising quality—accuracy is prioritized over speed.
• Prior office or administrative experience in a structured environment.
• Good written English communication skills, primarily for internal email correspondence.
• Comfortable navigating web-based portals to retrieve invoices and reconcile payments.
  
  

Nice to Have

• Basic to intermediate Excel skills, with potential to expand responsibilities as the team grows.
• Familiarity or interest in using AI tools to improve efficiency in accounting and data tasks.
  
  

Work Location

Remote

Should have strong internet connection (minimum of 20 mbps)

M- F 9PM to 6AM

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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