Talent Operations Specialist

Who We Are

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest.

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.

Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex.

We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created. Here are just a few of the many awards we’ve recently received:

Best Places to Work

2026, 2025, 2024, 2023 - Presented by BuiltIn

WealthTech of the Year

2025 - Presented by US FinTech Awards

The World’s Top 250 Fintech Companies

2024 - Presented by CNBC

About This Role

As a Talent Operations Specialist on our People team, you'll directly impact the success of our talent acquisition efforts by ensuring the operational efficiency of all recruitment activities. From experienced hires to campus recruits and contingent staff, you will provide essential support across the entire recruitment lifecycle. Your oversight of critical processes such as background/fingerprint checks is fundamental to upholding our commitment to complaint hiring.

Duties/Responsibilities

• Workday Management: Serve as a primary point of contact for Workday-related tasks within the Talent Acquisition function, including data entry, troubleshooting, and ensuring data accuracy and integrity.
• Global Background Screening & Verifications: Track and coordinate required health checks for our employees in the Philippines, ensuring compliance and maintaining accurate records. Manage background check and fingerprinting processes, including initiating checks, monitoring progress, and escalating any flagged results as needed.
• Recruitment Operations Support: Provide comprehensive operational support for all recruitment activities, including:
• Candidate Relationship Management: Maintain communication with candidates, providing updates and addressing inquiries as needed.
• Contingent Workforce Management: Assist with processing contingent worker job requisitions, managing candidate submissions and interview processes with TPSAs, and completing onboarding paperwork.
• Document and Template Maintenance: Maintain and update document templates (offer letters, employment agreements, addendums) and message templates as needed.
• HR Operational Support: Perform miscellaneous HR Opstasks, such as annual employee reporting submissions, maintaining records, and supporting special projects and audit requests as needed.
  
  

Education And Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience) required.
• 2+ years of experience in talent acquisition operations, HR administration, or a related field.
• Experience with HRIS and applicant tracking systems (ATS) required (preferably Workday).
  
  

Required Skills/Abilities

• Strong understanding of recruitment processes and best practices.
• Excellent organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
  
  

Work Environment

• This job operates in a hybrid 2x a week in an office environment.
• With occasional overlap with the US counterpart in Central Time
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.

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