Remote Project Manager And Executive Assistant

About The Company

Genie Academy is a K-12 supplemental education company based in New Jersey. We operate seven centers teaching math, reading, writing, coding, abacus mental math, and SAT prep in small groups of three to six students. We run on EOS (the operating system from Traction) and are growing from seven centers to ten this fiscal year, with a goal of fifteen by 2029.

About The Role

We don't lack good ideas or good people. We lack one person who turns priorities into plans, drives them to done, and keeps the founder's days clear enough to lead.

This Role Does Two Jobs That Reinforce Each Other

• Project Manager -- Take a goal, a Rock, or a rough idea and turn it into a plan with owners, dates, and tracking. Keep it moving until it ships.
• Executive Assistant -- Protect the founder's time, manage the inbox and calendar, prepare meetings, and make sure nothing falls through the cracks.
  
  

What You'll Own

Project Delivery

• Translate annual goals and quarterly Rocks into sprints, milestones, and tasks with clear owners and dates
• Run the delivery rhythm: plan sprints, run standups, keep backlogs clean, and clear blockers weekly
• Hold the full map of every active project -- who owns what, what's stuck, and what's at risk
• Maintain one source of truth for status so anyone can see what's on track, what's late, and why
• Drive accountability without absorbing other people's work -- the next action stays with its owner
  
  

Executive Support

• Own the calendar: guard the founder's time and protect blocks for deep work
• Run the inbox: triage email, draft replies, and flag only what truly needs the founder
• Prepare every meeting: agenda in, notes and action items out (including weekly Level 10 and standing meetings)
• Log and track every commitment the founder makes through to completion
• Produce first drafts of messages, documents, and updates; coordinate with the team on the founder's behalf
• Handle travel, bookings, and logistics
  
  

Weekly across both: deliver a tight status update -- what shipped, what slipped, and what needs a decision.

What Success Looks Like

By Day

Outcome

30

Every active project mapped with an owner, status, and next action. Inbox and calendar under control. One source of truth is live.

60

Sprint rhythm is running. Meetings are prepped and followed up without prompting. Weekly status report is trusted and on time.

90

At least one annual goal is materially advanced. The founder spends less time chasing status and more time on strategy and growth.

Requirements

• 3+ years in project management, executive support, or a blended role
• Proven ability to break a large goal into a plan with clear owners and dates
• Working familiarity with EOS or Scaling Up, and/or Scrum, Agile, or Kanban
• Strong calendar and inbox management
• Excellent written English -- this is a remote, mostly async role
• Discretion and sound judgment handling sensitive information
• Self-directed and reliable -- you close loops without being chased
• Calm under competing priorities with good judgment on what matters now
  
  

NICE TO HAVE

• Scrum certification (CSM, PSM, or equivalent hands-on experience)
• Prior experience as a founder's EA or chief of staff
• Background in education, multi-location operations, or software delivery
• Experience coordinating distributed or offshore teams
  
  

TOOLS WE USE

Google Workspace, GitHub, Basecamp, Notion, Trackabi, Claude Code, and our internal platform Beacon (learned on the job).

How To Apply

Send a short note covering two things:

• A goal you turned into a shipped result -- the plan you used, how you tracked it, and how you kept people accountable without doing their work for them.
• How you've managed a busy person's calendar, inbox, or follow-ups.
  
  

Include any certifications and a sample project plan if you have one.

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