Procurement And Logistics Coordinator

Why RTI

RTI International is an independent, scientific research institute dedicated to improving the human condition. Our vision is to address the worlds most critical problems with technical and science-based solutions in pursuit of a better future. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across social, statistical, data, and laboratory sciences, engineering, and other technical disciplines to solve the world’s most challenging problems.

We believe in the promise of science and technical solutions, and we push ourselves every day to deliver on that promise for the good of people, communities, and businesses in the US and around the world. If you are looking for the opportunity to make a real difference, RTI is the place for you.

About The Hiring Group

RTIs Center for International Development implements large-scale, multidisciplinary projects across health, energy, agriculture, water, and education by leveraging RTI’s deep cross-Institutional knowledge, proven solutions, and contextual expertise. We achieve global impact by improving lives, driving economic growth, and enhancing stability in fragile and developing geographies.

What Youll Do

Under the direct supervision of the Sr. Director of Operations and Finance, the Procurement and Logistics Coordinator is to provide overall management of project Logistical needs including but not limited to the processes of Procurement (Local and International), Transport of Procured Goods, and oversight of Asset Management and Inventory control. The Procurement and Logistics Coordinator er will provide leadership and coordination of the entire logistics component for the project name in country name by ensuring compliance with RTI logistical and procurement SOPs in country name, as well as its remote site offices.

Essential Duties:

• Perform all phases of sourcing activity to ensure best value and within required lead times for a variety of requirements in country name, including analysis of overall budgetary impact for all types of procurement transactions
• Take the lead in the preparation and implementation of the annual procurement plan supported with budget and time tables.
• Effectively negotiate with suppliers on a wide variety of commodities (insecticides, protective equipment, vehicles) and services for the best overall value to the project
• Coordinate issuance of purchase orders in accordance with company policies and procedures
• Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, expediting, and delivery of the required goods and/or services
• Coordinate the freight forwarding efforts with the RTI Logistics Office and Home Office Support Team as required
• Prepare, issue, and negotiate RFQ(s) for assigned procurements such as materials, equipment, commodities, and services
• Understand and ensure compliance with legal guidelines, Federal Export Control (if applicable), contracting principles, sourcing and price/cost analysis requirements
• Assist the Home Office Support Team in the preparation of requirements of federally funded contracts for consent to subcontract, source and origin waivers and budget approvals for nonexpendable property
• Oversee logistical management of the RTI project name inventory and commodity requires for operations within country name and the remote regional locations.
• Provide leadership of overall property management and inventory control, reports, custody control documents, reconciliations for both expendables and non expendables according to US Government rules and regulations.
• Conduct cycle inventory reconciliation and conduct planned inventory and post spraying inventory exercise and maintain an updated asset and inventory records for project name.
• Ensure timely reporting on stock status to program implementation staff and help program implementation staff plan stock replenishment in various locations.
• Work closely with the Regional Logistics Assistants to ensure adequate storage and distribution of insecticides, protective equipment and gear. Secure all the used IRS Solid waste and facilitate incineration logistics
• identify any funding gaps and work with the Chief of Party and Finance and Administration Director to mobilize additional resources.
• Ensure adherence to RTI’s standard procurement operating (SOP) procedures for IRS related commodities ordering and distribution.
• Conduct logistics training workshops for Regional Logistics assistant, stores assistants, seasonal operational staff and district officials on storage and distribution, and inventory control.
• Develop and submit weekly and monthly reports to the Director of Finance & Administration and Chief of Party on logistics and procurement for submission to RTI/Washington
• Management of the Vehicle Pool and Transportation: Organize the allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: log books, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
• Perform other duties as assigned by the Sr. Director of Operations and Finance, and COP
  
  

• An understanding of and commitment to RTI’s mission and values
• Additional professional training in procurement and logistics management preferred
• Knowledge of US Government procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and procurement software;
• Strong organizational, reporting and management skills
• Excellent interpersonal skills and ability to work as part of a team
• Strong verbal and written English communication skills
• Strong presentation and facilitation skills
• Ability to build effective relationships with all clients, peers, and stakeholders
• Ability to work hands-on, independently, and within team.
• Demonstrated success managing and leading technical and administrative teams;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGO’s, and other agencies;
• Strong computer skills: Microsoft Office Applications
• Experience in general business administration and financial management;
• Willingness to travel frequently to the field offices.
• Strong skills in Vendor/Supplier Selection, Strategic Sourcing, Risk Assessment, Contract Management, Procurement Platforms, Vendor Managed Inventory (VMI), Procurement Policies and Procedures