PAYROLL SPECIALIST

Location: Manila, Philippines (On-Site)

Type: Full-time

Salary: PHP 38,000/mo - PHP 45,000/mo

Company Overview

Wing Assistant is seeking a detail-oriented and experienced Payroll Specialist to manage and execute all payroll operations for our growing team. This role is critical to ensuring accurate, timely, and compliant payroll processing while maintaining the highest standards of confidentiality and professionalism. The ideal candidate will have strong expertise in online payroll platforms, excellent analytical skills, and the ability to collaborate effectively with HR and leadership teams.

Key Responsibilities

Payroll Processing & Administration

Process accurate and timely payroll on a bi-weekly or monthly basis for all employees.

Manage payroll processing using Wise and other comparable online transfer and payroll platforms.

Calculate wages, bonuses, overtime, and deductions in accordance with applicable amounts due.

Quality Control & Accuracy

Review and audit payroll data to identify and correct mistakes, discrepancies, and irregularities before processing.

Verify employee information, hours worked, leave balances, and pay rates for 100% accuracy.

Reconcile payroll accounts and resolve variances promptly.

Dispute Resolution & Employee Support

Collaborate with HR to address and resolve employee payroll disputes, concerns, and inquiries in a timely and professional manner.

Serve as the primary point of contact for payroll-related questions from employees.

Investigate payroll errors and implement corrective actions to prevent recurrence.

Reporting & Documentation

Maintain comprehensive Payroll Summary Sheets and Cost Sheets for internal reporting and compliance.

Prepare and distribute payroll reports to management and finance teams as required.

Track and report on payroll expenses, trends, and forecasts.

Ensure proper record-keeping and documentation in compliance with legal and company standards.

Process Improvement & Collaboration

Identify opportunities to streamline payroll processes and improve efficiency.

Stay current with payroll best practices, technology updates, and regulatory changes.

Work closely with HR, Finance, and Operations teams to ensure seamless coordination.

Required Qualifications

Experience: Minimum 2-3 years of proven experience as a Payroll Specialist, Payroll Administrator, or similar role.

Technical Skills: Strong proficiency with online payroll and payment platforms (e.g., Wise, Deel, Gusto, ADP, Payoneer).

Software: Advanced proficiency in Microsoft Excel or Google Sheets (formulas, pivot tables, and data analysis).

Attention to Detail: High level of accuracy and a proven ability to identify and resolve financial discrepancies.

Communication: Excellent interpersonal skills for effective collaboration with employees and management.

Ethics: Ability to maintain strict confidentiality and handle sensitive information with discretion.

Preferred Qualifications

Experience working in a remote or distributed team environment.

Familiarity with international payroll processing and cross-border payment systems.

Professional Payroll Certification (e.g., CPP or FPC) is a plus.

Background in HR or benefits administration.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

What We Offer

Salary: PHP 38,000 to PHP 45,000 (commensurate with experience).

Holidays: US Federal Holidays Off.

Benefits: Health and wellness benefits (HMO).

Time Off: Paid Time Off (PTO).

Culture: A supportive and collaborative team environment with opportunities for professional growth.