OCS SUPPORT ASSOCIATE

The Corporate Secretary Staff is charged with providing general administrative support to the Office of the Corporate Secretary primarily for activities during pre-board and board meeting day.

Responsibilities

Prepares schedule of Board and committee meetings of BPI and its subsidiaries

• Arranges and sends out calendar invites and zoom meeting details of the board and committee meetings of BPI and its subsidiaries
• Affixes CorpSec stamp to approved / endorsed / noted items presented to Board or Committee Meetings of BPI and its subsidiaries.
• Route stamped documents for signature of Corporate Secretary or Assistant Corporate secretaries.
• Scans signed stamped documents and sends notification to the proponents.
• Facilitates release of signed stamped documents to the proponents.
• Handles correspondence or queries received from Directors or Executive assistants relative to meeting schedules.
• Attends to Directors’ requirements before, during and after meetings such as but not limited to logistics, food, and other special requests.
• Monitors zoom meetings and ensure seamless and uninterrupted meeting flow.
• Prepares drafts of the minutes of the meetings of the Board and Board Committees of BPI Parent and/or subsidiaries within the required turnaround time for review and signature of the Corporate Secretary/Assistant Corporate Secretary.
• Prepares drafts of the Secretary’s Certificates requested by business and operating units for review and signature of the Corporate Secretary.
• Collates and routes documents for signature of Directors.
  
  

• Bachelor's Degree in any business-related course or communication arts
• Fresh graduates are welcome to apply
• 1 year experience as support or admin staff is an advantage