Fleet Administrator

Step into a fast-growing, customer-first start-up on track to become Australia’s #1 vehicle provider for Trades and trade business owners as a Fleet Administrator. Backed by innovation and a strong commitment to convenience and reliability, the business delivers tailored commercial vehicle solutions to tradespeople, small businesses, and large enterprises. Play a key role within a rapidly expanding company, gaining recognition as a trusted industry partner.

The Opportunity

Support operational efficiency by overseeing service quality, managing fleet data, supporting procurement and operational processes, and ensuring a seamless customer experience.

Why join us?

• Proudly Great Place to Work® certified
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more
• Grow with stability: 100+ in our 10-Year Club by 2025
• Dynamic talent network: 2,000+ across APAC and beyond
• Competitive compensation with annual reviews
• Comprehensive medical care for you and your family
• Generous paid leave because work-life balance matters
• Level up with LinkedIn Learning and tailored training
• Flexible work setup
  
  
  

Staff Testimonial

“As a Fleet Administrator, I take pride in ensuring our vehicles are well-managed, compliant, and fully operational, while supporting the team with efficient and reliable fleet operations.” - Fleet Administrator, ASW Philippines.

What You’ll Do

• Support vehicle onboarding and offboarding processes, ensuring all transitions are handled efficiently and in line with company procedures
• Maintain accurate, complete, and up-to-date vehicle documentation and records
• Monitor servicing schedules and coordinate timely maintenance to ensure full compliance
• Manage fleet-related communications, including responding to emails and enquiries promptly and professionally
• Assist with maintenance approvals via phone and email, liaising with relevant stakeholders
• Support vehicle registration renewals and ensure all compliance requirements are met
• Conduct regular fleet audits to maintain data accuracy and identify any discrepancies
• Assist with vehicle procurement activities, including coordination with suppliers
• Build and maintain strong relationships with suppliers to support smooth fleet operations
• Provide general administrative support across the fleet function to ensure efficient day-to-day operations
  
  
  

Key Criteria

• Minimum 3-5 years’ experience in fleet administration
• Strong written and verbal English communication skills, with the ability to engage professionally with stakeholders
• Excellent numeracy, literacy, and attention to detail when handling data and documentation
• Effective communication and negotiation skills, with a proactive and solutions-focused approach
• Highly organised and reliable, with the ability to manage competing priorities and work autonomously
• Previous experience in fleet administration or a similar administrative role, with proficiency in relevant systems and tools
  
  
  

Work setup

• Manila (BGC, Taguig): Australian hours (6 am–3 pm PHT) with a hybrid setup 1 day a month
  
  
  

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