Facility Administrator

The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace.

Key Responsibilities

Facilities & Office Operations

• Oversee daily housekeeping and ensure cleanliness across all office areas.
• Liaise with building management for maintenance and infrastructure issues.
• Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution.
  
  

• Manage meeting room bookings and seating arrangements.
• Allocate cabins for visiting employees, expats, and senior staff.
• Maintain updated seating charts and coordinate desk moves.
  
  

• Log and track facility-related complaints and follow up with vendors.
• Schedule preventive maintenance for office equipment and infrastructure.
• Coordinate with vendors for office supplies, repairs, and services.
• Review and process vendor invoices and maintain documentation.
  
  

• Assist with onboarding/offboarding from a facilities perspective.
• Support expats and guests with workspace and basic amenities.
• Address employee queries related to facilities and services.
  
  

• Conduct regular safety audits and ensure compliance with health and safety standards.
• Coordinate fire drills and emergency evacuation procedures.
• Maintain first-aid kits and ensure emergency equipment is functional
  
  

• Maintain facility issue trackers and generate periodic reports.
• Assist in budgeting and cost optimization for facility operations.
• Document SOPs and maintain records of vendor contracts and service logs.
  
  

• Bachelor’s degree.
• 2 – 4 years of experience in office administration or facilities coordination.
• Strong organizational and multitasking skills.
• Proficiency in MS Office
• Excellent communication and interpersonal skills.
  
  

• Experience working in a Corporate
• Knowledge of safety regulations and compliance standards.
• Ability to handle emergencies and resolve issues promptly.