Executive Assistant

REQ13687 Executive Assistant (Open)

Position Summary

The Executive Assistant is primarily responsible for administrative and office support duties at the Executive Office and overall assistance to management and guests to facilitate the efficient operation of the organization.

Primary Responsibilities

• Performs general clerical duties if the Executive Office.
• Assists the Property President in coordinating meetings, travel arrangements, restaurant reservations, and similar transactions.
• Answers and politely screens phone calls and transfers the same to the right party.
• Receives and assists Executive Office visitors and clients.
• Maintains electronic and hard copy filing systems and prepares an updated filing list for easy reference/access.
• Assists in handling requests for general information and allowable data but maintaining the needed confidentiality.
• Assists in the preparation of assigned correspondence, reports, drafts, memos and emails.
• Coordinates, arranges and maintains attendance/leave schedules for Executive
• Office staff, billing records and payments, petty cash requirements and timely liquidations, international roaming, enrolment/renewal of memberships and subscriptions, filing up various forms, etc.
  
  

• Fluent in English; excellent verbal and written skills
• High level of computer skills (Outlook, Excel, Power Point)
• Knowledge in office and calendar management, confident in dealing with guests and taking phone calls, maintains a good filing system
  
  

• Flexible with work schedules
• Honest and punctual, neat and professional appearance
• Maintains confidentiality, has strong commitment to team work