Executive Assistant To Entrepreneur

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

https://www.sharesource.com.au/

What are we looking for?

This is a senior Executive Assistant role supporting a high-performing entrepreneur. The

focus is on precision, discretion, and proactive execution. This is not a reactive admin role —

you are here to architect systems, protect time, and ensure everything runs seamlessly

behind the scenes. Youll act as a trusted partner, bringing structure to complexity and calm to a fast-moving

schedule.

What are you expected to do?

• Global Logistics (Travel Architecture)
• The task: Design and manage complex international travel itineraries, including flights, accommodation, visas, and ground transport.
• The standard: Zero friction. Every movement is planned with the precision of a well-run supply chain.
• Why you: Your attention to detail ensures no connection is missed, no document forgotten, and no contingency overlooked.
  
• Client Experience & Event Curation
• The task: Organise high-level client dinners, retreats, and social engagements.
• The standard: Impeccable execution. You manage venues, menus, guest lists, and timing so every experience feels considered and seamless.
• Why you: You understand that details shape perception — and you take pride in getting them right.
  
• Operational Gatekeeping
• The task: Manage the entrepreneurs calendar and control access to their time.
• The standard: Protective and efficient. You determine priorities, anticipate conflicts, and ensure time is spent where it matters most.
• Why you: You love order. You turn a chaotic schedule into a structured, reliable system
  
• Handles other related tasks as may be required.
  
  

Youll be a great fit if:

• At least 4-5 years professional experience as an Executive Assistant or senior PA supporting an entrepreneur or executive
• Exceptional organisational and planning skills. Highly proactive — you anticipate rather than react
• Calm, discreet and confident judgment
• Strong written and verbal communication
• Comfortable working with changing priorities and international logistics
• Highly proficient in preparing clear and professional reports and presentations.
• Amenable to a 7:00 AM–4:00 PM schedule, Monday to Friday, in a hybrid setup.
  
  
  

We will be absolutely thrilled if you also have the following:

• Professional experience in providing support to a foreign executive or global counterpart is highly preferred.
• Bachelors degree of business administration or equivalent.
  
  
  

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.
  
  
  

What makes us different?

Our culture code. You will be a part of our vibrant company culture and experience a workplace where your contributions are valued, your growth is encouraged, and your opinion is respected:

• Challenged, autonomous, momentum
• Learning, growth mindset
• Lead by our values
• Heard, cared for, make good friends
  
  
  

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What happens after you submit your application?

The whole process takes around 4 weeks:

• There will be 3-4 interviews and a possible assessment from our client partner. You will undergo an initial interview, a culture interview, and 1-2 interviews with our cool hiring team. This will run for about 3-4 weeks, but we will let you know if we need to ramp it up. Be yourself and have fun.
• We will constantly communicate with you as to the development of your application. You can also directly communicate with us to ask us about the status of your application.
• If all goes well, we complete the reference check and provide other necessary requirements so we can offer you the job right away.
  
  
  

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)
• NBI Clearance
• Social IDs - PHIC, SSS, HDMF, TIN
• Character references with contact info
  
  
  

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.

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