Executive Assistant to CEO

Executive Assistant to the CEO

Location: Abu Dhabi, ADGM

Working Arrangement: Remote

Function: Governance & Corporate Operations

Reporting to: Chief Executive Officer

Role Purpose

The Executive Assistant provides high-level calendar management, correspondence support and office administration to the Chief Executive Officer.

The primary purpose of the role is to protect the CEO's time, ensuring it remains focused on strategy, capital raising, Board matters and key external relationships. The Executive Assistant will act as the central coordination point between the CEO's office, the wider organisation, investors and external counterparties.

Why This Role, Now

The organisation has recently expanded its executive management team and is building the operating platform required to support its next stage of growth.

The business is digitalising its operations through a governed document-management system, a centralised action register and a scalable, automated operating model supporting a deliberately lean team.

This position forms part of the continued development of that platform and is not a replacement role.

Key Responsibilities

CEO Office Management

Calendar and scheduling management

Manage the CEO's calendar and scheduling from end to end across multiple time zones and competing priorities. Take ownership of the diary, proactively managing priorities rather than simply recording appointments.

Meeting coordination

Arrange meetings and manage all associated logistics, including agendas, meeting papers, preparation requirements and follow-up actions. Statutory Board minute-taking is excluded and remains the responsibility of the Company Secretarial function.

Travel management

Coordinate domestic and international travel from end to end, including flights, accommodation, visas, itineraries and UAE residency-related requirements.

Correspondence and inbox support

Triage the CEO's inbox, prioritise important communications and draft routine correspondence for the CEO's review. Ensure that important matters are identified, followed up and responded to promptly.

Stakeholder coordination

Act as a professional and reliable first point of contact for investors, portfolio companies, advisers and counterparties engaging with the CEO's office.

Coordination and Administration

Document and file management

Maintain non-statutory documents and files in accordance with the organisation's document-control standards. Ensure information is accurate, appropriately stored and immediately accessible when required.

General office administration

Manage the day-to-day administration of the CEO's office and maintain effective systems for tracking priorities, commitments and follow-up actions.

Cross-functional coordination

Coordinate with executive management and the wider team to ensure information, decisions and action items are communicated and completed on time.

Ad hoc executive support

Provide additional support as required by the CEO within a small, fast-moving and collaborative organisation.

Candidate Profile

Experience

• Approximately 3–6 years' experience supporting a CEO or other C-suite executive.
• Experience within financial services, professional services, private equity, venture capital, investment management or a similar environment is preferred.
• Experience working in a regulated or investor-facing organisation will be highly regarded.
• Demonstrated experience managing complex calendars, international travel and senior external stakeholders.
  
  
  

Core Skills

• Exceptional calendar, scheduling and priority-management capabilities.
• Ability to anticipate requirements and work ahead of the CEO's diary.
• Strong stakeholder and relationship-management skills.
• Highly disciplined document, records and file management.
• Excellent written and verbal English.
• Strong drafting, proofreading and correspondence-management skills.
• High attention to detail and consistent accuracy.
• Confidence working with digital systems, remote collaboration tools and automated workflows.
• Ability to manage multiple priorities across different time zones.
  
  
  

Personal Attributes

• Friendly, professional, discreet and unflappable.
• Proactive, dependable and highly organised.
• A practical problem solver who identifies gaps and takes ownership of resolving them.
• Collaborative and willing to support colleagues outside the immediate scope of the role.
• Comfortable working within a lean and rapidly developing organisation.
• Able to exercise sound judgement when handling confidential and commercially sensitive information.
  
  
  

Working Style

This is a remote position requiring a high degree of independence, accountability and visibility. The successful candidate must be able to manage the CEO's office effectively from a distance, communicate proactively and coordinate priorities across multiple time zones.

The candidate must be available during core Gulf Standard Time working hours and be willing to travel periodically to Abu Dhabi when required.

Confidentiality

The position will have access to sensitive Board, investor, portfolio company and transaction-related information. Absolute discretion and strict compliance with confidentiality, information-security and record-keeping requirements are essential conditions of the role.

About The Organisation

The organisation is an established and active technology investment firm headquartered in Abu Dhabi Global Market and regulated by the Financial Services Regulatory Authority.

It specialises in late-stage and pre-IPO opportunities across artificial intelligence, compute infrastructure, space, deep technology and financial technology. The organisation provides professional and institutional investors with access to private-market opportunities through institutional-grade investment structures.

The firm has invested in more than 30 companies with a combined net asset value exceeding US$400 million and is expanding its platform to support a series of pooled funds across private equity, venture capital and real estate.

Its investor base includes sovereign wealth funds, financial institutions, family offices and professional investors. This role provides an opportunity to work closely with senior leadership as the investment platform continues to scale.

How to Apply

This position description is indicative. As a lean and growing organisation, the role may be shaped around the strengths and capabilities of the successful candidate.

Candidates who are close to the preferred experience level but demonstrate strong capability, judgement and potential are encouraged to apply.

Expressions of interest should be submitted through the introducing recruitment consultant.

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