Conveyance Legal Assistant

Be part of a leading Australian law firm specialising in Property Law, Wills & Estates, and Intellectual Property – delivering friendly, professional, and efficient legal services for over 40 years

The Opportunity

Play a key role in undertaking conveyancing administrative and clerical tasks, reports directly to the Senior Legal Secretary, Senior Lawyer and Managing Principal of the Firm.

Why join us?

• Proudly Great Place to Work® certified.
• Celebrate globally: Company trips (2025: Hong Kong, 2024: Thailand), Culture Champs, Year-end parties, leadership awards & more.
• Grow with stability: 100+ in our 10-Year Club by 2025.
• Dynamic talent network: 2,000+ across APAC and beyond.
• Competitive compensation with annual reviews.
• Comprehensive medical care for you and your family.
• Generous paid leave because work-life balance matters.
• Level up with LinkedIn Learning and tailored training.

Staff Testimonial

"Every day is a learning process. Know your purpose and what you really want" - Underwriting Assistant, ASW Philippines.

What Youll Do

• Set up files on the system and order searches for Contracts of Sale.
• Prepare written advice for clients on Property Purchases and send questions for Contracts of Sale.
• Put together Contracts of Sale in Adobe Pro.
• Work on files post-exchange of contracts, including document creation, client communication, and preparing PEXA workspace.
• Create PEXA workspace for other property documents to be lodged.
• Review and prepare settlement figures for property sales and purchases.
• File emails through SILQ and extract PDF documents.
• Adjust calendar appointments and arrange Team meetings via Outlook.
• Generate client bills/tax invoices, send receipt remittances, and prepare weekly financial reports for Principal.

Key Criteria

• Bachelors degree in relevant field.
• Has experience handling Australian conveyancing matters.
• Strong working knowledge of PEXA Workspace.
• Excellent communication skills both oral & written.
• Excellent time-management skills to organize and coordinate multiple matters.
• Proficiency in Microsoft Office and other office productivity tools, including MS Word, MS Excel and MS Outlook.
• Discrete, flexible team player willing to work efficiently and effectively to complete tasks.
• Adaptable and proactive team member who takes initiative with their work.

Work setup:

Manila (BGC, Taguig): Australian hours (6am - 3pm, PHT) with once a week going on-site (every Monday).