AU Compliance And Fund Operations Administrator Office-based

About Us

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role Purpose

This role supports the business across compliance, fund operations, and office administration. The position is designed for a detail‑oriented, highly organised professional who is comfortable operating in a regulated environment and contributing across multiple functions in a small, high‑performing team.

The Role Plays a Key Part In

• ensuring the efficient day‑to‑day administration of the office,
• supporting AFSL and trustee compliance obligations, and
• assisting with investment fund establishment and ongoing operations.
  
  

Key Responsibilities

• Office Administration & Business Support
• Act as the first point of contact for administrative queries and office coordination
• Provide secretarial and administrative support to senior staff
• Manage document control, filing systems, and internal records
• Maintain office organisation, supplies, and general office operations
• Coordinate scanning, formatting, document production, and record management
• Support continuous improvement of administrative processes and workflows
• Handle sensitive information with discretion and confidentiality
• Undertake ad‑hoc administrative and operational tasks as required
• Compliance & Regulatory Support
• Assist with compliance obligations under the Corporations Act and AFSL framework
• Support onboarding of new funds, authorised representatives, and investors (including AML/CTF checks)
• Maintain and update compliance registers
• Assist with preparing materials for Compliance Committee and Investment Committee meetings
• Review marketing and client‑facing materials for compliance
• Assist with ASIC filings, registrations, and licence variations
• Conduct internal compliance reviews and assist with audits
• Manage external complaints and assist with issue resolution
• Support internal compliance training and policy maintenance
• Assist Legal Counsel and senior compliance staff as required
• Fund Operations & Trustee Duties
• Assist with the establishment of new investment funds, including preparation of scheme documentation
• Coordinate fund set‑up requirements (bank accounts, tax registrations, service providers)
• Liaise with fund administrators, auditors, lawyers, brokers, and other service providers
• Support execution of transactions, including due diligence review and payment processes
• Review fund mandates and monitor adherence to investment parameters
• Review monthly performance and reporting packs, including transaction‑level detail where required
• Identify operational and investment risks and escalate to relevant committees
• Assist with fund governance, trustee obligations, and ongoing operational oversight
• Support preparation of proposals, reports, and operational documentation
  
  

Key Competencies & Attributes

• High attention to detail and accuracy
• Strong organisational and time‑management skills
• Clear written and verbal communication
• Ability to work across compliance, operations, and administration without losing rigour
• Professional judgement and discretion
• Strong work ethic and reliability
• Ability to build effective working relationships at all levels
• Comfortable working in a small team with broad responsibilities
• Process‑driven, documentation‑focused, and audit‑ready mindset
  
  

Essential Requirements

• Degree in Commerce, Law, Business, or a related discipline (or equivalent experience)
• Interest or experience in funds management, financial services, or regulated environments
• Familiarity with the Corporations Act and managed investment schemes (desirable)
• Strong computer literacy, particularly Microsoft Office (Excel, Word, PowerPoint)
• Experience with document control, registers, and structured record‑keeping
• Ability to handle confidential and sensitive information
• National Police Clearance (or willingness to obtain)
  
  

Desirable

• Exposure to global equities, debt, private equity, or digital asset funds
• Experience supporting compliance or operational functions in an AFSL or trustee environment
• Familiarity with SharePoint, Teams, and internal workflow systems
• Interest in using technology and AI tools appropriately to enhance productivity
  
  

Additional Notes

• Onsite: Willing to work onsite either Eastwood/Alabang/Pampanga/Cebu PH (depending on staff preference)
• Schedule: 8AM - 5PM or 7AM - 4PM PH time
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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