Assistant Accounts Officer

As an Assistant Accounts Officer, you will be responsible supporting day to day execution of all accounting activities to ensure smooth operation. Accurately manage and maintain financial records, ensuring compliance with regulation and providing valuable insights for business decision making.

Key Responsibilities

• Monitoring of Hire Payments: Tracking of incoming payments and resolve any delays or discrepancies.
• Updating of Chartering Tool: Regularly update of Chartering tool upon receipt of hire fees and ensure that it reflects the most up-to-date information.
• Issuance of Debit Notes: Preparing and issuance of Debit Notes to Charterers for any additional charges.
• Update Voyage Result Report: Ensure the VRR is updated monthly or whenever off hire events occur, accurately reflecting the vessel’s financial performance and operation status.
• Bunker Computation: Ensure that bunker consumption is accurately computed and reported in the system especially during vessel’s redelivery and dry docking.
• Monthly vessel’s income & commercial expenses recognition: Recording and recognizing of income and expenses in the appropriate accounts by the end of each month, ensuring that all are properly accounted for and recognized.
• Carbon Compliance Reporting: Ensure that the European Union Allowances (EUA) and FuelEU reports submitted by the Compliance team are accurately accounted for, properly recorded, and fully reconciled.
• Commercial-related Invoices AP Registration: Registering of Invoices in Dashboard and ensure processing of payments to vendors within the payment period monthly.
• Reconciliation: Perform regular reconciliation, ensuring the Chartering Tool, Ledger/Balance Sheet and ARD are aligned and accurate.
• Monitoring of Control Accounts: Ensure that items in the Control Accounts are aged only 1-3 months and coordinate with respective PIC for clearing of the expenses.
• Monitoring of BI Report (Time Charter): Ensure that all invoices are correctly reflected in the BI report and monitor for any discrepancies.
• Quarterly Reports (Deliverables): Provide comments on the actual figures recorded against the Voyage Result Reports to ensure financial accuracy. Also ensure Year-To-Date actual figure are align with the YTD VRR.
• Preparation of Comprehensive Statement of Account at the End of Charter: Consolidate all revenues and expenditure components relevant to the charterer period.
  
  

• Bachelor’s Degree in Accounting, Finance, or Business Administration (or equivalent)
• Minimum 1 year of relevant working experience (plus if related to maritime/ship management industry)
  
  

• Strong analytical and financial reporting skills
• Attention to detail and accuracy in financial data handling
• Ability to interpret and apply accounting principles
• Effective communication and interpersonal skills
• Understanding of maritime market conditions
• Fluency in English
• Ability to manage multiple tasks and meet deadlines
  
  

• Retirement Benefit
• SSS, PagIbig, PhilHealth Contributions Employer’s Share
• Medical Insurance (HMO)
• Life Insurance
• Free Uniform
• Free Office Lunch
• Pro-rated Sick Leave and Vacation Leave on Day 1
• 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days
• 21 Days Sickness Leave per annum
  
  

• Hybrid setup
• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family
• Maternity/Paternity Leave
• Birthday Leave
• Birthday Allowance of Php 1,500
• Medical Reimbursement-Php 750 per month; Php 9,000 per annum
• Wedding Gift
• Eyeglasses worth Php 3,000 upon regularization