AP Associate

What We Do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Accountant 1 is in charge to control expenses by receiving, processing, verifying and reconciling invoice. He/She is also in charge of preparing, reconciling and analyzing the accounting records and financial reports of HQ Units/Delegation under his/her responsibility

Accountabilities & Functional Responsibilities

• Prepares accounting entries in the accounting software on a regular basis.
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures.
• Helps ensure that operations run smoothly through efficient cash-flow management.
• Keeps files up to date at all times and guarantees proper filing of relevant supporting documents for future reference, including audits.
• Performs integrity checks of accounting entries made on a regular basis.
• Participates in monthly closing activities.
• Knows, applies and complies with all administrative and financial procedures and deadlines linked to his/her work.
• Identifies anomalies or other issues and reports them to his/her supervisor.
  
  
  

Additional Responsibilities

As Accounts Payable Associate,

• Process invoice by verifying and reconciling accounting information
• Allocate incoming invoices to validators
• In-charge of the database management of invoices and vendors. Analyze invoices, check its validity, cancel or reject invoice if necessary
• Monitor the validation of invoices in the internal Mail database. Ensure that all invoices have been approved within the SLA requirements, otherwise, please remind or make a regular follow-up.
• Record invoices in the system (JD Edwards). Double-check Supplier’s Bank account information; ensure that the currency, amount and all other pertinent information are correct.
• Ensure that the 3-way matching principle (PO vs Receipt vs Invoice) is respected for PO items.
• Vendor profiles creation including modification and deactivation
• Provide help in the maintenance of the vendor master files
• Perform review, processing and follow-up of suppliers reminders
• In-charge of the processing of monthly ventilation of expenses
• Propose improvement of procedures.
• File and archive documents
• Provide help in responding to the various queries/requests from external and/or internal clients
• Provide help in disseminating information about the financial procedures on invoice management and related accounting treatments.
• Prepare the weekly EDI/GLUPLO – Transport Files
• In-charge of Delegation Transfers - Manual payment and/or;
• In-charge of Supplier – Payment Selection (DTA process) and/or;
• Perform other related duties as assigned and in support to AP Team’s overall tasks
  
  
  

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.
  
  
  

What We Offer

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assis conflict victims worldwide
• Training opportunities
  
  
  

Selection Requirements

• Bachelors degree in Accounting, Finance, or a related field (or equivalent experience)
• 1-2 years of experience in accounts payable or general accounting
• Proficiency with accounting software (e.g., JDEdwards, Oracle) and Microsoft Excel
• Strong attention to detail and accuracy in data entry and reporting
• Excellent organizational and time management abilities
• Effective communication and interpersonal skills for interacting with vendors and internal teams
• Ability to work independently and multitask in a fast-paced environment
• Strong problem-solving skills
• High ethical standards and commitment to confidentiality of financial information
  
  
  

Important Notice

Qualified applicants are requested to submit their comprehensive and updated resume along with their motivation letter.

Only applications received through the career page link will be pre-screened/processed.

Deadline of application: 21 January 2026

Target Start Date: Immediately

Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines

Only short-listed candidates will be notified.

This vacancy is open for Philippine residents only.

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