Administrator Mobility And Immigration

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Working as part of the tight-knit Manila team, you will advise and manage key HR processes for a specific client group in our Manila office. Flexible in your approach you will be keen to develop your professional knowledge in a fast-paced and stimulating working environment.

Although primarily focused on day to day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change.

Supporting our HR Managers and Specialists, you will develop a good understanding of employment law. You will also be at the heart of our focus on delivering the Firm’s vision of profitable growth and will champion our internal culture. Aware of the contribution that you can make to the plans and decisions that will deliver engaged people and outstanding client relationships around the world, you will be confident in speaking up and proactively look for ways to make a difference and implement process improvements. In return, you will have a front-row seat in a business that is changing rapidly within a team that is friendly, supportive and welcoming.

Our Functional Area

Trusted advisor or career coach, project manager or strategist, recruitment administrator, talent expert or experienced generalist? As part of our global People (Advisory) team, you can expect to utilize and develop your skills across every aspect of human resources and talent management.

Whilst traditional HR tasks are an important component of our work, we also apply this practical knowledge to high-level strategic initiatives that deliver on our employer value proposition to best enable and grow our business. We lead and manage significant projects to attract, retain and engage the best people, and we are recognized for our ability to get the job done.

We’re proud of our high performance work ethic, as well as the central role that we play in fostering an inclusive and collaborative culture. Through extensive contact with partners and business services leaders, we are trusted to offer advice and implement changes that help our teams perform at the highest level and deliver outstanding client service. Working with us will enable you to become a great professional, and develop a uniquely broad range of experience to draw on throughout your career.

Duties and Accountabilities1

• Prepare reports and conduct analysis on the Mobility population using the Firm’s Mobility system and relevant HR systems.
• Coordinate and process billing for all mobility vendors.
• Process expense reimbursements and allocate costs to appropriate practice groups.
• Coordinate daily operations by drafting documentation, completing HR submission forms (PANs), and handling joiner/leaver repatriation administrative tasks.
• Provide general assistance to Mobility & Immigration specialists and managers.
• Respond to and manage shared mailbox messages as the initial point of contact, escalating issues to Mobility & Immigration Specialists and Managers when necessary.
• Perform data entry and analysis regarding compensation and relocation assistance considered taxable in the USA/UK.
• Assist with and coordinate task workflows including signed documents/terms, RAC approval, immigration matters, and payroll/tax processes.
  
  

• 1-2 years of experience in assignment life cycle management and mobility administration
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Experience with data entry and basic data analysis using Excel
• Demonstrated ability to collaborate effectively with individuals from diverse backgrounds
• Willingness and flexibility to work across varying time zones to meet business needs
• Strong attention to detail
• Commercial and business awareness
• Excellent communication skills
• Commitment to client service
• Ability to work well within a team
• Sound judgment and decision-making skills
• Proactive, resourceful, and able to take initiative
• Fluent in English
• International experience is beneficial
  
  

• This role is based in Manila and reports to the Specialist, Mobility & Immigration