Administration Team Leader

Location Country Philippines

Work Location Manila

Who are V? As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

To provide under management vessels with the necessary administrative support in order to achieve consistent levels of victualing service within the given budgetary guidelines and as per client agreements.

To assist Victualing Department, with the completion of victualing reports, data entry and other budget related tasks.

To assist Victualing Department, with the reviewing and approval of deliveries.

To assist other departments swiftly and promptly with information or other supportive services that may be requested.

Key Responsibilities And Tasks

• To supervise the daily workflow and ensure that targets are met
• To monitor the team’s annual leaves and proper manning of the office at any given time
• To meet deadlines as placed by the Senior management
• If needed and based on workload, to review and approve delivery reports for a number of vessels as required
• To ensure that reported quantities and values of the deliveries match to the items invoiced by suppliers
• If needed and based on workload to check and process supplier invoices ensuring that any disputes are cleared in direct communication with the vendors
• To communicate with Victualing and Operation officers for issues pertaining to deliveries and invoices.
• To compute the monthly victualing reports, upload takeover stocks for a number of vessels, as required.
• To assist in the preparation of consumption related reports to management and clients as requested.
• To communicate interoffice issues as required.
• To assist in the control of activities (as per company guidelines) in case of incidents.
• Any other duties that may be requested by management.
  
  

What can I expect in return? V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Very good understanding of finance and process good analytical skills.
• Strong computer skills, particularly in Microsoft Office and Accounting systems.
• Excellent interpersonal, verbal and written communications skills.
• The highest personal integrity standards.
• A positive outlook and be self-motivated to develop and succeed.
• A very good command of the English language both written and oral.
• Ability to deal with multi-task workload
  
  

Desirable

Applications Close Date 25 Jan 2026

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