Admin Assistant

What We Offer

Competitive Salary Packages

Professional Development Opportunities

Hybrid Work Setup

Equipment Provided

Day 1 HMO

Life Insurance

Position Overview

The Talent Acquisition Operations Associate supports the Talent Acquisition (TA) team by managing the Applicant Tracking System (ATS), maintaining accurate reporting, coordinating job requisitions, and ensuring smooth administrative operations. This role requires strong attention to detail, comfort in managing systems and data, and the ability to collaborate with cross-functional teams.

WHAT WILL YOU DO?

ATS Management

• Manage ATS user accounts including onboarding and offboarding of system users
• Create and publish job postings across internal and external channels
• Update and optimize recruitment workflows to ensure process efficiency
• Maintain system configurations such as questionnaires, custom fields, and job templates
  
  

• Prepare and maintain core management reports to monitor hiring performance and pipeline health
• Generate weekly TA reports for leadership visibility and operational tracking
• Ensure data accuracy and completeness across all reporting documents
  
  

• Manage LinkedIn account access and permissions for the TA team
• Coordinate posting and maintenance of job advertisements as needed
  
  

• Process incoming PRFs and ensure accuracy of documentation and approvals
• Track PRF statuses, timelines, and follow-ups to keep stakeholders informed
• Close PRFs based on hiring outcomes and maintain proper record keeping
  
  

• Serve as the primary liaison between the TA team and the Marketing Department for recruitment-related branding or content needs
• Support TA operations through ad hoc administrative tasks and special projects as assigned
  
  

• Bachelor’s Degree in any field
• Must have intermediate to advanced skills in G Suite/MS Office Suite
• Must have above-average attention to detail, logical, numerical, and verbal reasoning, and adherence to rules
• Process-oriented
• Good written and verbal communication skills
• Ability to resolve interpersonal conflict in the office
• Detail-oriented team player with a positive attitude
• Strong problem-solving and analytical skills
• Ability to work well under pressure with a high degree of accuracy
• Ability to establish collaborative working relationships with extended team members
• Strong reporting and analytical skills
• Proven experience in administrative support, operations, or coordination roles
• Must be proactive, a critical thinker, a team player, and have a positive attitude
• Good Analytical and Strategic thinking
• High attention to details
• Results-oriented