Accounts Payable Specialist

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About Avid

Avid makes technology and collaborative tools so creators can entertain, inform, educate and enlighten the world. Our customers are the visionaries behind the most inspiring feature films, television programs, news broadcasts, televised sporting events, music recording and live concerts. To learn how Avid powers greater creators or for more information, visit www.avid.com.

Job Summary

Avid is looking for an Accounts Payable Specialist to join our Team.

The AP Specialist will prepare and process invoices timely and accurately for multiple companies, vendor communication, and coordinating month end closings with the Accounting Department.

This role will follow a Hybrid work model (at least twice a week onsite to our BGC Office) with a schedule of 9:00 PM – 06:00 AM.

Duties and Responsibilities include, but are not limited to:

• Invoice Processing: Process a high volume of invoices accurately and efficiently while meeting established deadlines.
• Workflow Management: Manage invoice workflows to ensure timely processing, approvals, and payment execution.
• Invoice Coding & Account Allocation: Review, code, and post invoices to the appropriate cost center, department, general ledger account, and accounting period.
• Payment Processing: Prepare and process weekly payment runs, ensuring all supporting documentation and required approvals are complete prior to payment distribution.
• Travel & Expense Management: Process employee travel and expense reimbursements and ensure timely allocation and distribution of costs.
• Month-End Close & Audit Support: Support month-end and year-end closing activities, including audit preparation and providing documentation for internal and external audits.
• Issue Resolution: Proactively monitor outstanding items, follow up on delays, and communicate resolution plans to relevant stakeholders.
• Vendor Account Management: Review and investigate vendor account debit balances, ensuring timely resolution of discrepancies.
• Vendor Reconciliation: Reconcile vendor statements and maintain accurate accounts payable records by coordinating with vendors to resolve outstanding issues.
• Financial Analysis & Reporting: Perform account analysis, reporting, and other ad hoc projects as assigned.
• Compliance & Internal Controls: Ensure compliance with established Accounts Payable policies, procedures, internal controls, and accounting standards to maintain the accuracy and integrity of financial records.
• Vendor & Stakeholder Communication: Maintain effective relationships with vendors and internal stakeholders to support efficient payment processing and issue resolution.
  
  
  

• Bachelor’s degree in Accounting, Finance, and other related fields.
• 2+ years of Accounts Payable Experience with the ability to operate in a fast-paced and complex environment.
• 2+ years of prior experience in the items mentioned below:
• Experience with Procure-to-Pay systems such as OpenText, SAP, NetSuite, Concur, or similar platforms
• Proficient in electronic payment processing and account reconciliation
• Experience handling domestic and international payments across multiple banks and payment methods
• Strong working knowledge of Microsoft Office Suite
• Advanced Excel skills, including VLOOKUP and Pivot Tables
  
  
  

• Highly structured and deadline-driven, able to manage high volumes of transactions within strict timelines
• Independent and detail-oriented professional with strong ability to maintain accuracy in fast-paced environments
• Ability to prioritize and manage multiple tasks efficiently
• Strong willingness to learn and develop professionally
• Strong problem-solving abilities
• Effective interpersonal and communication skills
  
  
  

• Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.
• Hybrid work model offering flexibility to balance work and life.
• Access to development programs with strong support and mentoring to help you grow and advance within the company.
• Equal opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.
• Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.