Accounts Payable Officer

Job Description

Job Description

What’s in it for you?

• Day 1 HMO coverage — plus 2 FREE dependents
• Day shift schedule for that perfect work-life balance
• Work tool provided — everything you need to succeed
• Be part of a PIONEER Accounts Payable Team for our Healthcare account!
  
  

• Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
• Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
• Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
• Setting up the new client as per company Policy.
• Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.
  
  

• Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
• Process approved employee expense reports.
• Ensure all payments are properly authorized according to the companys delegation of authority matrix.
• Handle and resolve urgent payment requests or payment rejections.
  
  

• Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
• Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
• Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.
  
  

• Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
• Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
• Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.
  
  

• Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
• Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
• Assist with the preparation of documentation for internal and external audits.
  
  

• Graduate of accountancy or finance-related courses
• With at least 1 - 3 years of end-to-end bulk invoice processing experience
• Proficient in MS Office
• Amenable to work on a dayshift schedule and on a hybrid work arrangement in Global One, Eastwood, Quezon City
• Amenable to start ASAP