Senior Operations Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Special Initiatives and Funds division (OMSF) within the Office of Markets Development and Public-Private Partnership (OMDP). You will be based at our Headquarters in Manila, Philippines.

You will report to Director, OMSF, Designated international staff and/or officer.

Your Role

As a Senior Operations Assistant, you will provide operational support for project teams and administrative responsibilities for Director, OMSF and other designated Technical International (TI) staff. You will provide support in processing, administration and monitoring of technical assistance (TA) projects for assigned project teams, and in managing daily operations and coordinating administrative activities for the assigned TI staff.

You will:

• Assist in the implementation and administration of TA and the Asia Pacific Project Preparation Facility (AP3F), including consultant recruitment, contract management, and claims processing.
• Assist in maintaining and updating project records in OMDP Project Management Dashboard and other relevant systems and databases.
• Assist implementation and administration of budget and transaction advisory services (TAS) fee pools.
• Assist research activities in relation to public-private partnership (PPP) business environment across developing member countries and international PPP market.
• Assist in the creation and maintenance of PPP database (or any other database that may replace the PPP database) and production of PPP-related information materials.
• Assist drafting of documents and presentation materials.
• Ensure that all correspondence, project reports, TA and AP3F reports, project completion reports, and other documentation for supervisors are prepared, submitted on time and in compliance with ADBs standards and templates.
• Provide front-desk support for OMSF-related operations as needed, ensuring requests, queries and correspondence are screened and promptly referred to concerned staff.
• Ensure effective coordination of supervisors schedules/calendar and arranging appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
• Ensure that the office filing systems and digital and physical documents are organized and updated in accordance with an existing framework for easy retrieval.
• Maintain adequate stocks of office supplies as required.
• Provide back-up support to other operations assistants.
• Perform other duties as may be assigned and reflected in the incumbents work plan.

You will need:

• Bachelors degree in business administration, social science or other related fields.
• At least 5 years of relevant work experience.
• Proficiency in Office 365 and other standard word-processing, spreadsheet and graphics software commonly used in multilateral organizations; familiar with videoconferencing tools such as MS Teams and Zoom.
• Good memo composition and editing skills.
• Strong time management skills, independently prioritizing tasks, project deliverables and meeting deadlines in line with standard operating procedures and supervisory direction.
• Good composure.
• To maintain confidentiality when handling sensitive project, procurement and staff information.
• To liaise and work with staff within own work location and throughout the organization, and work with individuals from different cultural/national backgrounds
• Proficiency in written and verbal English.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Grade (TL2).

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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