Senior Document Controller

What if you could shape a career as unique as you?

What youll do:

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the companys standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.
   

What we will love about you:

• Diploma or bachelor’s degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy

Responsibilities

What youll do:

• Maintain and organise documents such as contracts, land plans, forms, policies, procedures, specifications, and reports.
• Ensure version control by managing document revisions and updates.
• Distribute documents to relevant stakeholders (e.g., project managers, contractors).
• Create and maintain document registers and logs.
• Ensure all documents comply with internal and external regulations (e.g., Client contracts, LINZ guidelines, ISO standards).
• Perform quality checks to ensure documents are accurate, properly formatted, and meet the companys standards.
• Implement procedures to ensure document control systems meet industry and company standards.
• Serve as the point of contact for document-related inquiries and issues.
• Liaise with various teams (e.g., project delivery teams, Work Group Managers, and Technical Principals) to ensure smooth document flow.
• Ensure documents are secure and confidential, restricting access to sensitive information.
• Backup and archive project documents regularly to prevent data loss.
• Provide administrative support by assisting in preparing documentation for meetings, reviews, and audits.
• Assist the Project Managers during audits and as needed.
   

Qualifications

What we will love about you:

• Diploma or bachelor’s degree in management, business administration, or a related field is preferred.
• Previous experience in document control or administration, preferably in the property industry.
• Proficiency in document management systems and software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Pro-active, attention to detail and a high level of accuracy