Senior AP Specialist Vendor Onboarding And Compliance

Job Description:

At Remitly, we believe everyone deserves the freedom to access, move, and manage their money wherever life takes them. Since 2011, weve tirelessly delivered on our promise to customers sending money globally, providing secure, simple, and reliable ways to manage their money, ensuring true peace of mind. Whether its supporting loved ones back home, growing a business across continents, or pursuing new opportunities abroad, were not just here to move money— were here to move our global customers forward.

Were looking for builders, reimaginers, and global thinkers who want to work at the intersection of technology, trust, and transformation. If thats you and youre ready to do the most meaningful work of your career—we invite you to join over 2,800 passionate Remitlians worldwide who are united by our vision to transform lives with trusted financial services that transcend borders.

You Will:

Supplier Onboarding & Setup

• Own end-to-end vendor onboarding in NetSuite and Coupa — creating and maintaining supplier records, banking details, and payment terms with accuracy and full audit trail.
• Lead the collection, review, and validation of tax documentation (W-9, W-8 series, and Philippine Withholding Tax certificates), ensuring all vendors are properly classified before any payment is processed.
• Serve as the primary point of contact for new vendors during onboarding, guiding them through the vendor portal, resolving setup issues, and setting clear expectations on timelines.
• Conduct initial supplier due diligence checks — screening against sanctions lists, validating TIN/EIN, and confirming banking details through callback or secondary verification procedures.
• Maintain and continuously improve the supplier onboarding tracker, ensuring visibility across stakeholders and timely escalation of blocked or stalled onboardings.

Vendor Management & Compliance

• Troubleshoot and resolve vendor-related issues including duplicate records, payment detail mismatches, and blocked payable setups — partnering with AP team members in Manila, Managua, and Seattle.
• Uphold internal controls across the procure-to-pay process, ensuring vendor changes follow proper approval workflows and segregation-of-duties requirements.
• Ensure all vendor payables are processed in compliance with departmental procedures, Philippine VAT and WHT regulations, and global statutory requirements.
• Proactively identify gaps or risks in the supplier master data and work with the AP Lead to remediate and strengthen controls.

Stakeholder Support & Process Improvement

• Support the AP Lead in managing the AP inbox, responding promptly and professionally to vendor and internal stakeholder inquiries related to onboarding status and supplier setup.
• Collaborate with Procurement, Legal, and Finance teams to ensure a seamless onboarding experience aligned with company policy and vendor contractual requirements.
• Identify and implement process improvements to reduce onboarding cycle time and error rates; Six Sigma or Lean methodology experience is a plus.
• Review the work of AP Specialists on vendor setup tasks, providing guidance on GL coding, subsidiary allocation, and documentation standards.

You Have:

• Bachelor's degree in Accounting, Business, Finance, or a related field.
• 5+ years of professional experience in an Accounts Payable or Procure-to-Pay role, with a focus on supplier/vendor onboarding.
• Solid working knowledge of Philippine VAT, Withholding Tax (WHT), and BIR documentary requirements (2307, 2316).
• Hands-on experience with vendor master management in NetSuite, Coupa, or similar ERP/P2P platforms; experience with AI-driven vendor screening tools is a plus.
• Strong understanding of supplier due diligence practices, including sanctions screening and banking verification protocols.
• Familiarity with W-9 / W-8 series tax forms and IRS documentation requirements for US and cross-border vendor classification.
• Proficient in managing vendor records across multiple currencies, subsidiaries, and global entities.
• Proven ability to initiate and implement process improvements; Six Sigma or Lean certification is a plus.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Advanced proficiency in Excel and other MS Office applications.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across teams and geographies.
• Highly organized, self-motivated, and able to work both independently and in a team-oriented environment.

Our Benefits:

• Rice Allowance

• Transportation Allowance

• Paid Vacation

• Medical, Dental & Vision

• Accident and Life Insurance

• Employee Stock Purchase Plan (ESPP)

• Mental Health & Family Forming Benefits

Our Connected Work Culture: Driving Innovation, Together

At Remitly, we believe that true innovation sparks when we come together. Our Connected Work Culture fosters dynamic in-person collaboration, where ideas ignite and challenging problems find solutions faster. For corporate team members, we have an in-office expectation of at least 50% of the time monthly, typically achieved by coming in three days a week. This creates a consistent, meaningful overlap that supports team norms and business needs. Managers also have the flexibility to set higher expectations based on their team's specific needs. These intentional in-office moments are vital for deepening relationships, fueling creativity, and ensuring your impact is felt where it matters most.

Remitly is an E-Verify Employer

At Remitly, we are dedicated to ensuring that our workplace offers equal employment opportunities to all employees and candidates, in full compliance with applicable laws and regulations.

Remitly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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