Bookkeeper Construction Administration Specialist

Location: Onsite

Employment Type: Full-Time

Position: Bookkeeper / Construction Administration Specialist

Seeking a highly organized and detail-oriented Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business.

This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows.

The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced construction environment.

Key Responsibilities:

Bookkeeping & Financial Management

• Maintain accurate financial records in QuickBooks.
• Process accounts payable and project-related expenses.
• Reconcile accounts and financial transactions.
• Process vendor and subcontractor invoices.
• Support payroll processing activities.
• Assist with month-end bookkeeping and reporting.
• Prepare documentation for year-end accounting reviews.

Construction Administration & Buildertrend

• Maintain project information within Buildertrend.
• Upload invoices, receipts, project documentation, photos, and supporting files.
• Ensure project records are accurate and organized.
• Track project costs and support job costing initiatives.
• Assist in improving operational workflows and project visibility.

Client Billing & Project Reporting

• Support monthly billing activities.
• Prepare project cost tracking reports.
• Generate budget utilization and project financial reports.
• Ensure project expenses align with client billing

We are looking for:

• Has strong bookkeeping fundamentals and QuickBooks expertise.
• Understands how financial processes support construction projects.
• Can work independently and proactively identify issues.
• Is highly organized and comfortable managing multiple priorities.
• Has experience supporting operational and project-based environments.
• Takes ownership of responsibilities and follows through with minimal oversight.

Must Have the following:

✅ Minimum 3 years of hands-on bookkeeping experience

✅ Strong and recent QuickBooks experience (daily use in a bookkeeping/accounting capacity)

✅ Construction industry and Buildertrend experience

✅ Experience processing invoices, vendor payments, expense tracking, and account reconciliations

✅ Excellent attention to detail with a proven track record of financial accuracy

✅ Strong organizational skills and ability to manage multiple tasks independently

✅ Excellent written and verbal English communication skills

✅ Ability to work with minimal supervision and meet deadlines consistently

Highly Preferred (Strong Advantage)

⭐ Construction industry experience

⭐ Buildertrend experience

⭐ Construction accounting and job costing knowledge

⭐ Experience supporting project managers, estimators, or construction operations

⭐ Experience with contractor billing and subcontractor management