HR Associate

COMPANY DETAILS

"House of I.T - Making I.T Easy"

HOUSE OF I.T is an Australian I.T Company with clients across Australasia, the US & Europe. We provide superior professional expertise and comprehensive solutions for complete IT needs, including IT development, implementation, and maintenance services. We also provide excellent support for data entry, IT security, website hosting, backup, and disaster recovery, as well as internal projects to support our own growing business.

Check the House of I.T group of companies at:

• A.S Online Consulting Inc.
• Total Back Office Solutions Inc.
• YAMES Holdings Inc.

HR ASSOCIATE

JOB QUALIFICATIONS

• Fresh graduates are welcome to apply
• A graduate of Psychology or any business management-related courses
• Good communications skills (both written and oral)
• Has excellent planning and organizing skills
• Has good problem-solving and analytical skills
• Able to handle pressure
• Results-oriented
• Keen to details, can work in a fast-paced environment
• Willing to be immersed in different HR facets
• Willing to work ON SITE

DUTIES AND RESPONSIBILITIES

Recruitment

• Design and implement overall recruiting strategy.
• Develop and update job descriptions and job specifications.
• Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule.
• Reaching the defined targets for hiring of different job (time, costs, quality).
• Screen candidates resumes and job applications.
• Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes.
• Develops pool of internal and external talents.
• Coordinates with Department manager/head for manpower requirements and update.
• Execution of the recruitment social media communication like company Facebook Page LinkedIn.
• Preparation of the yearly recruitment plan and the budget.
• Reports the progress on assigned job vacancies on the regular basis, communicates early warnings and provide the regular feedback about the performance of the recruitment process.
• Conduct reference checks and issue all employment contracts.
• Oversee all administrative arrangements relating to the recruitment and selection process such as: interviews, assessment, shortlisting, etc.
• Monitor and apply HR recruiting best practices.
• Provide analytical and well-documented recruiting reports to the rest of the team.
• Act as a point of contact and build influential candidate relationships during the selection process.

Employee Relations and Engagement

• Email blast for Employee Birthday Celebrants of the Day.
• Check HR desk daily.
• Populate Ticket Resolution Report.
• Check, send and reply to emails.
• Action Incident Reports and NTE Where Required (Recurring Task).
• Progress Change Management Processes (Recurring Task).
• Update Policy Acknowledgement Monitoring.
• Create action for Artem to Send Regular Holiday message (video or Email) to all staff for any holidays occurring in the next 7 days.
• Follow Up Department Heads regarding any not clear ENPS Responses.
• Follow up Department Managers and Team Leaders to ensure their staff are completing the ENPS Survey.
• Submit any Problems or Ideas for the Day to Strategy X.
• Update weekly CSF Reports.
• Implement Employee Engagement (Virtual Coffee Break).
• Send ENPS Survey for the first of every month with a deadline of 7th of the month.
• Send out HR Satisfaction Survey.
• Email blast the ENPS Survey.
• Measure employee retention and turnover rates.
• Review ENPS responses with department heads and team leads.
• Add holidays in a monthly basis at HR desk.
• Ensure employees appraisal implementation (1st Month, 3rd Month, 5th Month, Midyear, Year End).
• Design compensation and benefits packages.
• Conduct Team Building Event.

Onboarding/Offboarding

• Handle Onboarding process.
• Attending Emails and Tickets (AM and PM).
• Submit any Problems or Ideas for the Day to Strategy X.
• COE processing.
• Off Boarding processing.
• Update Success Factors
• Notify Philcare for Enrollment and Deactivation of Membership.
• Update CHROD Metrics Report.

Timekeeping

• Maintain human resource information system records
• Monitor & submit employees' daily attendance report.
• Ensure that timekeeping data is submitted within the resolution period
• Assists with the implementation of company safety and health programs.
• Align the structure and systems of the company with the business strategy
• Manage the documentation and improvement of HR processes
• Assist with day to day operations of the HR functions and duties
• Ensure accuracy of records that pertains to timekeeping and payroll
• Helps maintain the system (Dizlog)

Note: The HR Associate will be immersed to each facet on a minimum of 6 months. Once immersed with one facet the HR Associate will move to another facet.



COMPANY BENEFITS/PERKS:

• SSS, Philhealth and Pag-Ibig
• Use of Company's Computer after shift
• 13th month pay
• Medical Reimbursement on First pay day
• Paid Vacation Leave
• Paid Sick Leave
• Paid Paternity Leave
• Paid Bereavement Leave with Cash Assistance
• Anniversary Leave plus Cash award and Certificate (additional paid leave & cash award for every year of service)
• Merchandize items for Regularization, Birthdays and Anniversary Celebrant
• Free Parking
• Free Coffee
• Medical Insurance (HMO)
• Dental Reimbursement
• Gym Coverage
• Educational Assistance Benefit
• Referral Program
• Salary Loan
• Learning and Development
• Performance Bonus & Rewards
• Company Social Activities (Christmas Party, Tree Planting, Feeding Program, Team Building, Sports Fest, etc.)

For more information about our company, visit our website: www.houseofit.com.au

NOTE:

1. NBI Clearance (Not Expired or Proof of Application) is REQUIRED upon Job Application.

2. For us to progress your application, please complete these forms.

• Pre-Interview Assessment Form- https://forms.gle/a7kuo6Vik8g91s2h7
• Pre-Employment Medical Questionnaire - https://docs.google.com/forms/d/e/1FAIpQLSdRBn88w8TudXx9VeHkxJVacjKrDqD0k1IhEXmwgZD1qIKng/viewform
• Updated Character & Background Reference - https://forms.gle/Rqix9W3KCwKqms1eA