Project Administrator AU Engineering Hybrid

Schedule: Monday- Friday (6:30 AM - 3:30 PM PHT)

What are we looking for?

We are seeking a proactive, detail-oriented, and highly organized individual to provide essential administrative support for our project and service delivery. The ideal candidate must be capable of managing multiple priorities in a fast-paced environment while maintaining a high standard of accuracy in documentation and communication. You will be a key collaborator with internal teams, subcontractors, and clients to ensure smooth day-to-day operations and consistent workflow processes.

Skills Required

• Administrative Excellence: Proven experience in comprehensive administrative support, including document preparation, report generation, and meeting coordination.
• Technical Proficiency: Skilled in using office software (Microsoft Office Suite) and familiarity with Simpro (CRM) and SharePoint for document management.
• Communication: Strong written and verbal communication skills with the ability to respond to management and client inquiries within a 2-hour business window.
• Procurement & Inventory: Experience raising purchase orders (POs), tracking material deliveries, and reconciling supplier invoices against delivery dockets.
• Task Management: Demonstrated ability to prioritize, delegate, and track tasks to ensure high-priority actions are commenced within 24 hours.
• Confidentiality: A high level of discretion when handling sensitive information and management communications.
  
  

Nice to Have:

• Industry Experience: Previous experience working within the electrical contracting industry and an understanding of industry-specific terminology.
• Compliance Knowledge: Experience conducting internal audits or assisting with ISO/BMS documentation and registers.
  
  

What will you do?

• Job & Quote Management: Create and update job cards and folders in Simpro and SharePoint with 100% accuracy upon receipt of purchase orders or service requests.
• Technician Support: Prepare and issue comprehensive work packs (SWMS, ITRs, permits, plans) before dispatch and follow up within 24 hours for returned documentation.
• Fleet & Resource Coordination: Schedule regular maintenance for service vehicles, track costs, and maintain up-to-date insurance and registration records.
• Financial Administration: Review and edit weekly timesheets, populate the Payroll Processing Register, and prepare monthly service forecasts and unbillable reports.
• Compliance & Safety: Maintain the Training Matrix by proactively booking inductions, licenses, and medicals to ensure $\ge95\%$ currency.
• Stock & Office Management: Conduct monthly stock-takes of stationery, PPE, uniforms, and kitchen consumables, placing orders to maintain adequate levels.
• Emergency Response: Action emergency calls immediately, organizing a repair response within 30 minutes of the request.
• Reporting: Prepare materials for weekly service meetings and compile monthly service reports for managers or clients.
  
  

Join the awesome team and enjoy these benefits & perks:

• Flexible work setup
• Medical, Dental Coverage and Life insurance from day 1 of employment with 1 HMO dependent
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA
  
  

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Were a leading provider of offshore talent for organizations worldwide and one of the fastest-growing offshoring companies in the world. With over a decade of experience, we specialize in premium resourcing and productivity solutions. in the world. Founded by our Australian CEO, we help companies across industries overcome resourcing challenges with innovative strategies.

#ConnectOSCareers #JoinConnectOS #ConnectOSRecruitment

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes

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