Plant And Equipment Admin AU Construction Hybrid

Schedule: Monday to Friday (07:00 AM to 04:00 PM Manila Time)

What are we looking for?

• Strong asset and data management expertise, maintaining accurate plant, equipment, IT, and software registers and ensuring compliance.
• Highly organized with strong attention to detail, managing multiple systems, audit trails, and documentation
• Effective inbox and stakeholder management, triaging communications and coordinating with suppliers and internal teams.
• Experience in reporting and planning, producing 30/60/90‑day compliance reports and identifying risks.
• Proficient in plant tracking systems (e.g., 3DS), Microsoft Excel, and SharePoint for document and access management.
  
  

What will you do?

• Maintain the Master Register: Keep all asset details current (make/model/VIN, owner entity, location, rego/insurance/service intervals, odometer/hour-meter). Record changes with an audit trail.
• Manage the plant inbox: Triage all incoming emails (quotes, service reports, rego/insurance notices, supplier updates). Update registers, create/follow up tasks, and file documents to the correct folders.
• Update compliance & service data: Enter completed service dates, kilometres/hours, workshop reports, next due dates, rego and insurance renewals, policy numbers, and certificate expiries.
• Monthly look-ahead reporting: Produce and circulate a 30/60/90-day forward view for registrations, services, insurance renewals, test & tag and calibrations; highlight overdue/at-risk items.
• New asset onboarding: Set up folders, capture documentation (rego papers, COIs, manuals, warranties), populate the register, assign cost codes and ownership entity, and apply naming/metadata standards.
• Entity segregation & notifications: Map each asset to the correct legal entity; route plant-hire invoices and costs appropriately; notify Finance/Operations of charges and renewals.
• Repairs & maintenance admin: Maintain the R&M register (faults, work orders, quotes/POs, downtime, warranty status). Chase suppliers for ETAs, confirm completion, and close out job cards.
• Supplier & rates register: Keep supplier details current (contacts, agreed rates, insurances, licences).
• Accessories & compliance items: Track plant accessories (fire extinguishers, first-aid, GPS units, attachments), test & tag cycles, and calibrations. Schedule inspections and file certificates.
• Governance & improvement: Ensure data quality, version control.
• Plant Software and Tracking Software
• Updating Plant Records on 3DS
  
  

IT Admin

• Managing IT Assest Registers: Updating any changes, onboarding notifications, changes to tech stack ownership.
• Software Register: Maintain and update software registers.
• Company Photos: Tidy up photos, add captions - easier for searching
• Company Mailbox Management
• Company Folder Access Management: Maintain records and sharepoint access.
  
  

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2x Onsite per week)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA
  
  

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is an Australian construction company headquartered in Perth, Western Australia. It was established in 2010 and has grown into a mid-sized contractor with 200+ employees working across Australia and New Zealand. The company focuses on delivering large-scale civil and infrastructure projects, particularly in sectors like transport, mining, and energy.

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Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

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