Legal Specialist

Job Description

The Legal Specialist is responsible for providing legal and administrative support in corporate compliance, regulatory management, corporate housekeeping, contract review, legal documentation, and labor relations. The position ensures the proper preparation, review, filing, and maintenance of corporate documents, contracts, permits, licenses, and employment-related correspondence in accordance with applicable Philippine laws, regulatory requirements, and Company policies.

The Legal Specialist is responsible for providing legal and administrative support in corporate compliance, regulatory management, corporate housekeeping, contract review, legal documentation, and labor relations. The position ensures the proper preparation, review, filing, and maintenance of corporate documents, contracts, permits, licenses, and employment-related correspondence in accordance with applicable Philippine laws, regulatory requirements, and Company policies. The role also assists in legal research, compliance monitoring, and the identification of potential legal and regulatory risks to support the Company's operational and corporate requirements.

Job Functions And Responsibilities

Corporate Compliance and Regulatory Management

Facilitate compliance with the requirements of the Securities and Exchange Commission (SEC) and other relevant government agencies.

Prepare, coordinate, and monitor the submission of required corporate reports, filings, disclosures, and other regulatory documents.

Process and monitor business permits, licenses, registrations, and other regulatory clearances, including renewals and applicable deadlines.

Coordinate with government agencies, external counsel, and internal departments on compliance-related matters.

B. Corporate Housekeeping and Governance

Prepare, review, organize, and maintain corporate documents, including board and stockholders' resolutions, minutes of meetings, secretary's certificates, and other corporate instruments.

Coordinate the execution, notarization, and distribution of corporate documents as necessary.

Support compliance with corporate governance policies, internal procedures, and applicable legal requirements.

C. Contract Review and Legal Analysis

Review contracts, agreements, memoranda of agreement, service agreements, and other legal instruments for completeness, consistency, and potential legal or commercial risks.

Identify provisions requiring clarification, revision, or escalation, including those relating to obligations, liability, confidentiality, payment, termination, and dispute resolution.

Coordinate contract review, approval, execution, renewal, and documentation with internal stakeholders and external counterparties.

D. Legal Drafting and Documentation

Draft, review, and revise legal correspondence, memoranda, corporate documents, notices, certifications, authorizations, and other formal documents.

Conduct legal research on applicable laws, regulations, jurisprudence, and regulatory issuances relevant to the Company's operations.

Prepare summaries and documentation of legal and regulatory findings for review by management or authorized legal personnel.

E. Labor Relations Documentation and Compliance

Draft Notices to Explain (NTEs), Notices of Decision (NODs), and other labor relations correspondence based on documented facts, applicable Company policies, and authorized instructions.

Assist in reviewing employee disciplinary documentation for completeness and consistency with applicable Philippine labor laws and Company procedures.

Coordinate with Human Resources, department heads, and management in preparing, issuing, and maintaining employment-related notices and disciplinary records.

Maintain confidential employee case files, incident reports, written explanations, investigation records, and related labor relations documentation.

Qualifications

Bachelor's degree in Legal Management, Political Science, or a related field; relevant legal training is an advantage.

With at least 2-3 years of background in Philippine SEC compliance requirements, corporate governance, business permits, licenses, and regulatory processes.

With at least 2-3 years of background in Philippine labor laws, particularly employee disciplinary procedures and labor relations documentation.

Proficiency in drafting and reviewing contracts, corporate documents, NTEs, NODs, and formal legal correspondence.

Ability to maintain confidentiality and handle sensitive corporate, contractual, and employee information.