Accounts Payable Coordinator I

Job Description

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

• High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
• Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
• Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
  
  

A Place for Everyone: Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

Position Summary

As Payments Processor in our Financial Shared Services, you will work under the direction of the Cash and Payments Manager and Cash and Payments Asst. Supervisor. You will be responsible in overseeing and managing the business’ payment systems and processes. Ensure smooth, secure, efficient, timely and accurate payment transactions within the business and respecting the internal compliance rules and other regulation within the domain. Work closely with other departments such as finance, accounting and IT to maintain and optimize payment operations. You are expected to contribute to the success of the team and its development.

Responsibilities

Functional/Technical Expertise

Accurate and efficient handling and processing of outgoing payments using various payment methods. o Detects, notify and help to investigate and resolve failed and rejected payments to the counterparts.

• Ensure payments are duly approved and in accordance with the authorization matrix.
• Provide proof of payments as required and requested. Responsible in clearing/closing and voiding of invoices in Oracle for reconciliation and reporting purposes.
• Monitor payments and transactions to ensure accuracy, compliance, and resolution of discrepancies.
• Collaborate with accounting, finance, and other teams to support seamless payment processing and resolve any issues related to payments processing.
• Responsible with reporting any system issues and follow up a resolution with IT department.
  
  

Customer Commitment

• Identifies customer needs, creates solutions to customer problems and provide sound recommendations to their queries.
• Completes workload on time. Monitors if transactions are processed in a timely manner. Adheres to shift schedules and attendance expectations to ensure consistent support to customers and a balanced workload for peers.
• Coordinates with other teams/support to complete the request of customers.
  
  

Internal Communication

• Records and submits periodic and/or quarterly transaction records, log sheets and/or trackers. Provides support for process documentation updates of assigned entities.
• Prepares, develop and maintain a filing system for financial information, audit files, accounts analysis, other records and documents on an ongoing basis to ensure readily available information.
• Participates in team meetings/huddles, quarterly communication meetings and information cascades.
  
  

 Continuous Improvement

• Identifies problem areas and sources, offers possible solutions and escalates to line leaders/seniors when necessary.
• Provides support for process documentation updates of assigned entities.
• Completes personal individual development plan and implements agreed training/development activities.
  
  

 Team Support and Development o Actively participates in company-initiated/team trainings, activities and initiatives.

• Serves as back-up for next level similar or related function for business continuity.
• Participates in planning, organizing and coordinating team activities to ensure employee engagement.
• Fulfil other reasonable duties and projects as required. Assist with a variety of ad hoc tasks as assigned, such as administrative support, projects, and research.
  
  

Qualifications

 Education & Experience

• Bachelor’s degree in business administration, accounting, or finance
• 0-1 year in any Finance/Accounting services, experience in Cash Application/Accounts Payable/Payments is preferred but not a requirement
• System Tools & Process o Experience using Oracle, other ERP systems and online banking system is preferred
• Familiar with SOX requirements
• Proficient in MS Office tools especially in Excel and PowerPoint
  
  

 Competencies

• Pays attention to details, accuracy and thoroughness to achieve highest quality standard
• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully
• Demonstrates commitment to working collaboratively and is seen as a team player
• With exposure in fast paced multi-cultural environment
• With excellent communication skills
• Can work with least supervision
• Initiative to bring new technologies, improved processes and efficient work flows to department
• Flexible in team roles or work conditions. Able to maneuver through difficult situations with confidence, control and tact
  
  

PHYSICAL & ENVIRONMENTAL DEMANDS

 No special physical and environmental requirements.

Time Travel Required

 None

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength
  
  

OUR BEHAVIORS

• Think Big and Execute
• Act With Urgency
• Own It
• Drive Continuous Improvement
• Promote Transparent and Open Communication
• Learn and Seek Out Development
• Foster a Customer-First Mindset
• Lead by Example
  
  

About The Team

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

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