Environmental Health And Safety Coordinator II

Position Summary:  

The EHS Administrative Assistant provides administrative and documentation support to the Environment, Health, and Safety (EHS) function, ensuring compliance with client, legal, and company requirements. The role is responsible for managing health and safety documentation, coordinating employee training and site access requirements, maintaining EHS records across multiple online platforms, and supporting the delivery of safe and compliant business operations. This position works closely with internal teams, external training providers, subcontractors, and customers to ensure all documentation, certifications, and training requirements are completed accurately and on time.

 The EHS Administrative Assistant also serves as a key point of coordination for client platform management, training schedules, and regulatory documentation, helping maintain a high standard of health, safety, and operational compliance.

Job Responsibilities:  

• Operates under general supervision, and within defined guidelines with readily available advice. 

• Coordination of access to client facilities with operations team. 

• Maintain all online platforms documentation up to date. 

• Keep track of internal and external needs regarding documentation. 

• Manage training courses scheduled for all employees, coordinate training sessions with external vendors and maintain updated tracker. 

• Coordinate the 8-step EHS training scheduling process with EHS, Dispatching, and the External Training Company (ETC). 

• Work closely with Dispatching to validate the feasibility of proposed training dates and coordinate alternative schedules when necessary. 

• Ensure the training workflow is executed accurately by following the established process and decision points.

• Responsible for: 

  • Keeping all the workers’ Health and Safety documentation updated. 

  • Managing all the legal documents with the subcontractors and customers: according to the client in each case: Upload of documentation, employee and subcontractors’ information, etc. 

  • Representing the Company in the Safety Coordination Activities Customer’s. • Review of online platforms and documents according to criteria established by clients. 

  • Support external and internal customers and subcontractors. 

  • Project status control: Start and end, employees and companies involved. H&S Plans preparation.

  • Ensure proper record keeping. 

  • Provide full responsiveness to internal & external customers. 

  • Attend the required training and meetings when held. 

  • Inform of required training and platform document coordination changes.

Qualifications:  

• Degree in Health and Safety, preferably with an Intermediate Degree at least. 

• Minimum experience of 6 months in the Coordination of Business Activities requested documentation. 

• Know-how of CAE platforms such as E-Coordina; Dokify; E-gestiona or Ctaima, 

• Languages: English B1 level (desirable) 

• Microsoft office. Excel advanced user.

• Good Communication Skills 

• We are looking for an organized, methodical, rigorous and resolute person.

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture

• Customer Focus

• Operational Excellence

• Innovation

• Financial Strength

VERTIV BEHAVIORS

• Own it

• Act with urgency

• Foster a customer-first mindset

• Think big and execute

• Lead by example

• Drive continuous improvement

• Learn and seek out development

• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertiv.com