Inventory Reconciliation Officer MOR0017

About Us

hammerjack connects skilled professionals in the Philippines with growing businesses across Australia and beyond. The focus is simple: build teams that work as true extensions of their clients through the right people, clear systems, and consistent delivery.

Recognition over the past few years reflects that approach. hammerjack has been named among the Fortune 100 Best Workplaces in Southeast Asia and ranked 8th Best Workplace in the Philippines, reinforcing the kind of environment being built for both clients and employees.

Our Impact

Teams are embedded, not outsourced in the traditional sense. That means aligned tools, shared expectations, and real accountability. The result is work that moves at the same pace and standard as onshore teams.

Across accounting, tech, admin, and marketing roles, professionals are contributing directly to business outcomes while building long-term careers.

Work Setup: Hybrid in Makati (2x a week onsite)

Job Overview

The purpose of this role is to partner closely with the Pallet Controller within the companys wholesale to centralise, record, and reconcile all pallet movements.

This role is critical in ensuring the accuracy and completeness of pallet data, and in identifying and resolving any variances between different systems in a timely manner.

Duties And Responsibilities

Daily Data Capture

• Perform daily data entry by collecting picking slips from all onshore stations.
• Review recorded information for accuracy and completeness.
• Follow up promptly on any missing or unclear details.
• Ensure pallets used are correctly recorded against relevant sales orders.
  
  

• Accurately enter all pallets received into 2IC on the same day of receipt.
• Validate entries against purchase order data in PRONTO and grower delivery documentation.
  
  

• Reconcile all 2IC entries against the FUS “Pallet Transfers” statement.
• Cross-check pallet quantities against PRONTO records and supplier delivery dockets.
• Confirm quantities with the onshore team to ensure alignment with physically received stock.
  
  

• Extract and review the weekly CHEP bill.
• Reconcile CHEP data against the company’s internal database.
• Prepare and maintain a variance summary.
  
  

• Investigate all identified variances thoroughly.
• Resolve discrepancies in a timely and accurate manner.
  
  

• Escalate unresolved issues or risks promptly to the Pallet Controller.
  
  

• Minimum 2 years’ experience in reconciliation or a similar finance/accounting role.
• Strong proficiency in Microsoft Excel, including functions such as XLOOKUP, SUMIFS, and Pivot Tables.
• Well-developed communication skills, with the ability to liaise effectively across teams.
• High level of attention to detail and accuracy in data handling.
• Ability to identify issues and escalate queries in a timely manner.
• Bachelor’s degree in finance, Accounting, or a related discipline.
• Prior experience with pallets, inventory, or stock management is highly regarded.
  
  

• Flexibility: Work hybrid with options across Makati and Pampanga, aligned to day shift roles with Australian clients.
• Workspaces that Work: Modern offices designed for focus, collaboration, and real productivity.
• Coffee and After-Hours Drinks: Barista coffee on demand and a café bar to unwind after work.
• Meals Covered: Complimentary meals once a week on your onsite day.
• Health Coverage from Day One: Includes dependent options, so you’re covered from the start.
• Competitive Compensation: Transparent salary packages with direct client involvement.
• Career Growth: Ongoing training and real opportunities to step into bigger roles.
• Recognised Workplace: Part of a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.
• Supportive Team Environment: Work with people who are easy to work with, reliable, and invested in doing good work.
• Global Exposure: Work directly with international clients and be part of how teams scale globally.