Senior Accounts Payable Officer MOR0013

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Are you ready to be part of a professional community thats powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Senior Accounts Payable Officer

Location: Hybrid - Makati Office

About Us

At hammerjack, were not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact

Over the years, weve built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Job Overview

The primary purpose of this role is to partner with the Accounts Payable Manager to streamline AP reconciliations and enhance overall Accounts Payable processes. The position plays a critical role in ensuring that all supplier invoices are accurately captured and processed in accordance with agreed payment terms. It is also responsible for supporting the automation and effective management of ticketing workflows, as well as maintaining accurate supplier onboarding records and quality assurance documentation to ensure compliance and process integrity.

Duties And Responsibilities

The responsibilities outlined below are not exhaustive and may evolve in line with business needs and organisational objectives.

• Perform regular reconciliation of supplier statements to ensure accuracy and completeness of Accounts Payable records.
• Develop, maintain, and enhance automated supplier reconciliation files using Power Query.
• Proactively follow up with suppliers to obtain missing invoices and supporting documentation.
• Liaise with suppliers to ensure timely receipt of updated statements.
• Integrate supplier statements with payment run working files using Power Query to improve efficiency and data integrity.
• Manage the end-to-end onboarding process for new suppliers.
• Maintain supplier records and documentation, including tracking and following up on missing or expired compliance certificates.
• Monitor and support Growers compliance with HPA agreements.
• Manage unassigned tickets in Zoho, ensuring appropriate allocation to team members and relevant Zoho rules.
• Champion Digitisation and Automation initiative
• Driving process improvement within the accounts payable function
• Month-end closing
• Monitor and manage queries via the AP inbox
• Investigate and follow up on complex discrepancy issues
  
  

• 5+ years of experience in Accounts Payable, with exposure to high-volume, multi-supplier environments
• Strong background in supplier statement reconciliations and resolving complex discrepancies.
• Experience supporting payment runs, invoice processing controls, and month-end AP close.
• Exposure to supplier onboarding, compliance documentation, and master data governance.
• Experience working with growers, trade suppliers, or FMCG/produce industries (desirable).
• Advanced Excel skills (Must have Power Query, lookups, data transformation, and large data sets reconciliation experience)
• Experience with ERP or accounting systems (e.g., Pronto or similar)
• Experience with ticketing/workflow systems such as Zoho or similar platforms.
• Understanding of AP process automation and workflow optimisation
• Strong data accuracy and document management capability.
• Exceptional attention to detail and reconciliation accuracy
• Exceptional issues resolution capability
• Confident communicator who can professionally follow up with suppliers and internal stakeholders.
  
  

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive to productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team thats dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.