QS Planning Engineer

Job Description

Apply specialist knowledge of project and program management, specifically schedule building and schedule management. Know how to apply theory and put it into practice with an in-depth understanding of a specific area. Independently perform the full range of responsibilities within the role.

Responsibilities

• Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Cost Accounting: Monitor and analyze data using cost accounting systems and protocols.
• Continuous Improvement: Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.
• Work Scheduling and Allocation: Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines.
• Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Requirements Management: Identify, elicit, and document project/process requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Define the testing scripts and verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
• Project Scope Definition: Conduct research, workshops, and other activities to support the specification and agreement of project deliverables.
• Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
• Project Planning: Produce workstream or project plans, ensuring that all activities are identified, are appropriately organized to deliver project objectives, and comply with the organizations project management framework.
• Project Reporting and Review: Draft project review reports and presentations, including key information, commentary, and recommendations, to support the review process and enable stakeholders to evaluate progress and agree on change.
• Project Risk and Issue Management: Carry out delegated activities to support the identification and evaluation of risks, issues, dependencies, and constraints associated with the project, as well as the design of mitigating solutions.
  
  

• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. For example, takes timely action on important or difficult issues. Identifies and pursues new opportunities that benefit the organization.
• Ensures Accountability – Holds self and others accountable to meet commitments. For example, accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
• Organizational Savvy – Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. For example, builds support for ideas among key decision makers and stakeholders. Anticipates political difficulties and identifies ways to overcome any resistance.
• Plans and Aligns – Plans and prioritizes work to meet commitments aligned with organizational goals. For example, strengthens alignment and coordination between own work and others, providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Drives Results – Consistently achieves results, even under tough circumstances. For example, devotes considerable effort to surpassing goals and achieving the best possible results; goes above and beyond to achieve excellence. Drives ahead with great focus when faced with obstacles and setbacks; maintains productivity and a positive attitude.
• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. For example, uses metrics and benchmarks to monitor accuracy and quality. Takes steps to make methods productive and efficient. Promptly and effectively addresses process breakdowns.
  
  

• Project Estimating – Works with full competence to estimate each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program. Typically works without supervision and may provide technical guidance.
• Requirements Traceability and Management – Works with full competence to manage the documentation, archiving, traceability, changes, and approvals of requirements throughout the project life cycle. Typically works without supervision and may provide technical guidance.
• Prioritizing – Works with full competence to prioritize components of a project, program, or portfolio work in context with risks, activities, stakeholders, etc. across the life of the project or program. Typically works without supervision and may provide technical guidance.
• Project Management – Works with full competence to plan and manage small project work assignments within desired cost, time and quality parameters. Typically works without supervision and may provide technical guidance.
• Project Communications Management – Works with full competence to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, archiving, and disposition of project information. Typically works without supervision and may provide technical guidance.
• Project Change Management – Works with full competence to identify, manage and control project related changes. Typically works without supervision and may provide technical guidance.
• Project Tracking and Reporting – Works with full competence to measure and report on the status of milestones in order to deliver predefined project results. Typically works without supervision and may provide technical guidance.
• Project Scope Management – Works with full competence to identify, verify, and manage changes to the scope of the project or program, utilizing the most appropriate approach. Typically works without supervision and may provide technical guidance.
• Systems and Tools - Project and Program Management – Works with full competence to leverage project management software, collaboration tools, and other relevant technologies to effectively plan, track, manage resources, communicate with stakeholders, and monitor progress of projects and programs. Typically works without supervision and may provide technical guidance.
• Data Management - Project and Program Management – Works with full competence to collect, analyze, and interpret project and program data from various sources to track project progress, identify risks and issues, measure performance against baselines, and inform decision-making throughout the project lifecycle. Typically works without supervision and may provide technical guidance.
• Business Requirements Analysis – Works with full competence to express user needs in terms of business requirements, identify current capability of the business to deliver, conduct build or buy analyses, and recommend preferred approach. Typically works without supervision and may provide technical guidance.
• Document and Model User Requirements – Works with full competence to utilize the appropriate modeling tool(s) to diagram the requirements from data and state changes, process and process improvements, as well as use cases and user stories. Typically works without supervision and may provide technical guidance.
• Stakeholder Expectation Management – Works with full competence to identify potential stakeholders, analyze their expectations, and develop strategies for managing stakeholders and their expectations. Typically works without supervision and may provide technical guidance.
• Data Collection and Analysis – Works with full competence to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making. Typically works without supervision and may provide technical guidance.
• Project Quality Management – Works with full competence to establish and manage the quality policies, procedures, and responsibilities for a project or program that satisfies the needs for which it was undertaken. Typically works without supervision and may provide technical guidance.
  
  

• Bachelors Degree or Equivalent Level
  
  

• General Experience: Experience enables job holder to deal with the majority of situations and to advise others (Over 3 years to 6 years)
• Managerial Experience: Experience of general supervision of more junior colleagues (7 to 12 months)
  
  

• Need for Achievement – A tendency to work intensely to achieve and exceed difficult standards.
• Adaptability – Comfort with unanticipated changes of direction or approach.
• Focus – Preference for organization, procedure, and exactitude.
• Persistence – A tendency toward passionate and steadfast pursuit of long-term goals, in spite of obstacles, discouragement, or distraction.
• Curiosity – The extent to which a person is likely to tackle problems in a novel way, see patterns in complex information, and pursue deep understanding.
• Composure – The ability to stay calm and poised in stressful, difficult, or ambiguous situations.
• Tolerance of Ambiguity – Comfort with uncertain, vague, or contradictory information that prevents a clear understanding or direction.
• Openness to Differences – A desire to consider and explore differences in perspective, thought, and experience of persons from a variety of backgrounds.
• Sociability – The natural inclination to engage with and interact with others.
• Confidence – The degree to which a person is convinced that they control the course of events in their lives.
• Credibility – The degree of consistency between a persons words and actions.
• Empathy – Being attuned to others feelings,motivations and concerns.
• Situational Self-Awareness – The ability to stay attuned to ones own experiences, motivations, and reactions in the present moment.
• Risk-Taking – A willingness to take a stand or take chances based on limited information.
• Optimism – The degree to which people are comfortable with themselves and positive about life.
• Assertiveness – The degree to which people enjoy taking charge and directing others.
• Trust – An expectation of honesty and forthrightness on the part of oneself and others.
• Affiliation – A preference for aligning with a larger team or organization toward a common goal.
• Humility – The degree to which a person is seen as courteous, free from self-absorption, and easy to get along with.
• Influence – The ability to motivate and persuade others.