Proposal Production Specialist

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What The Day Will Look Like

Document Production & Formatting

• Format and structure Word and PowerPoint documents throughout the bid lifecycle, ensuring consistency and professionalism
• Apply Aon brand standards across all proposal and presentation materials
• Build and update proposal templates, section dividers, case studies, biographies, and appendices
• Support ongoing formatting of documents as content is developed, including late-stage edits and version updates
• Insert and format content, tables, visuals, and graphics into documents in line with proposal structure
  
  

Proposal Support & Content Integration

• Transfer content accurately into proposal templates and ensure alignment to RFP requirements
• Assist in preparing response templates and structuring documents in line with submission requirements
• Format appendices, forms, and standard company information for inclusion in submissions
• Support content population, ensuring accuracy, completeness, and consistency across documents
  
  

Quality Control & Finalization

• Perform detailed quality checks (formatting, alignment, styles, consistency, version control) prior to submission
• Identify and correct formatting issues proactively to maintain high-quality output
• Ensure documents are submission-ready under tight deadlines
  
  

Collaboration & Bid Delivery

• Work closely with bid managers, writers, designers, and offshore support teams to deliver high-quality outputs
• Manage multiple priorities across concurrent bids in a fast-paced environment
• Communicate progress, risks, and turnaround times clearly to stakeholders
• Provide production support at different stages of the bid, flexing based on team needs
  
  

Template & Process Support

• Support the development and improvement of templates and reusable assets to improve efficiency
• Maintain proper document hygiene, version control, and file management
• Use collaboration tools (e.g. Teams, SharePoint, Monday.com) to manage workflows and document storage
  
  

How This Opportunity Is Different

We are looking for a dedicated individual to join us as a Proposal Production Specialist at Aon Philippines, offering you a real opportunity to further develop your capabilities. You will be involved in a variety of projects and clients playing a key role in helping to shape the future of their companies.

This is a great opportunity to become a fundamental member of a highly professional and diverse team. Aon is a global organization which strives to provide meaningful career paths for its employees. Come on board and reap the rewards.

Skills And Experience That Will Lead To Success

• Advanced proficiency in Microsoft Word and PowerPoint, particularly within complex, template-driven documents
• Strong document formatting, layout, and production skills (styles, typography, structure, consistency)
• High attention to detail with ability to self-check and maintain quality
• Ability to manage multiple deadlines in a high-volume bid environment
• Strong communication skills to work with cross-functional teams
• Problem-solving mindset with ability to work independently on standard tasks
• Strong sense of urgency and responsiveness to deadlines
• Experience supporting proposals, bids, or RFP processes
• Familiarity with content management systems and proposal workflows
• Basic design capability (icons, tables, simple visuals) to enhance documents
  
  

How We Support Our Colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

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