Project Confirmations Coordinator Manila

Whats The Role

The Confirmations Coordinator responsibilities include but are not limited to (i) preparing first draft standard confirmations from a template; (ii) emailing draft confirmations to customers, as well as completing follow-up for response, when applicable; (iii) preparing contracts, confirmations and other documents for electronic signature (or hard copy signature when required) (iv) obtaining internal approvals in accordance with contracts procedures and the manual of authorities; (v) maintaining the contracts database and storing executed contracts and confirmations records in appropriate systems; (vi) running daily reports and completing other activities related to transactions, and (vii) troubleshooting systems, resolving issues, and other miscellaneous duties.

What Youll Do

• Generate confirmations from standard templates and handling some non-standard confirmations, and associated queries.
• Interface with Commercial, Trading, Credit, Legal, Contract Advisors and other functions as needed to ensure timely completion of pending contracts and confirmations.
• Complete daily activities in accordance with established procedures and in compliance with Shell policies, including SOX/KNS & Business Controls.
• Ensure confirmations include Shell’s mandatory clauses, as applicable, and are compliant with all Global Shell policies.
• Have strong understanding of commodity transactions and the ability to identify discrepancies in deal entry and/or transaction confirmations.
• Possess a basic understanding of CARF principles and complete all CARF requirements for relevant confirmations. Ability to identify CARF standards and risk when deviating from Shell standard confirmations.
• Process contracts for execution internally and externally.
• Handle contract and confirmation queries from third parties, seeking advice from other Confirmations Coordinators or Contracts Advisors when required.
• Where required, run or analyze various reports to ensure compliance with policies and procedures.
• Provide support in special projects and tasks as requested by Confirmations Team Lead.
  
  

• University degree preferred.
• 2 or more years of professional work experience. Prior experience in a commodity trading environment or the Oil & Gas industry is a plus.
• Previous exposure to contracts and/or transaction confirmations processes and records management is a plus.
• Ability to apply knowledge and work to resolve problems in collaboration with others.
• Must possess a high degree of accuracy and strong attention to detail with ability to multitask.
• Proven ability and experience working in a fast-paced team environment.
• Ability to consistently carry out activities to the required standards.
• Working knowledge and interaction between various departments.
• Ability to recommend modifications and improvements to processes and controls is a plus.
• Excellent customer service and interpersonal skills and proven ability to maintain a professional attitude when working under pressure.