Health Safety And Compliance Advisor

Role Overview

This role will support the Operations Team, responsible for H&S globally, covering both Instants Employees, and our Managed Products to ensure there a robust H&S System in place to reduce the potential for injury and ill health and ensure the health, safety, and wellbeing of our clients.

Key Responsibilities

Instant requires competent support in discharging its Health and Safety (H&S) legal obligations in all countries in which it has employees and business operations based and in which it provides services to its clients.

General

• Central point of contact and coordination for Health, Safety & Compliance globally, working closely with Instant’s regional H&S consultant
• Undertake research as required and develop pragmatic solutions to meet H&S requirements of the countries in which Instant operate.
• Undertake research as required and develop pragmatic solutions to meet H&S requirements of the countries in which Instant operate.
• Build strong relationships with the global Managed Teams to ensure the highest standards of our Health & Safety for Instants clients, inducting new starters to the business in our H&S Arrangements.
• UK Health, Safety & Compliance lead,
• Monitor internal stakeholders’ operations against the processes and standards set by the H&S Management System and escalate instances of non-conformance,
• Administration of meetings and events, including bookings, invites, collation of agenda and slide pack, minutes, communication, and invoicing.
• Manage H&S Inbox, coordinate the inwards and outwards flow of
• Responsible for publishing and updating risk logs, compliance trackers, training trackers
  
  
  

• Production and analysis of Health, Safety & Compliance data and statistics, escalation of trends
• Support Monthly/Quarterly H&S Performance Reviews with Managed Teams and Regional H&S Consultant Leads.
• Development and ongoing management and improvement of data reporting tools, for both H&S KPIs, Managed Business units and the Supply Chain.
• Track and monitor key compliance activity, reporting, and Statutory
• Work with other business units such as Managed, BI and SRM teams to share and manage reporting of data and improve utilisation of tools.
  
  
  

• Management and administration of IT System, such as Safety Culture & Incident Reporting system, provision of training and information to users, keep system up to date with latest improvements and seek system development.
• Monitor changes in legislation and update legal registers accordingly.
• Oversee incident reporting and investigation, including investigation reporting and closing out of follow up corrective actions.
• Management and coordination of the Instant H&S Training Matrix, course organisation, and
• Coordinate engagement and communication activity for internal and external stakeholders, including safety bulletins, process changes and updates to the H&S SharePoint site.
• Ensure accurate system of recording, documenting, and updating H&S standards, working within the framework of the 9001-quality management system.
  
  
  

• In line with the requirements of Instants Reporting & Investigating Incidents Procedure
• Provide support to Instant Group colleagues and supply chain to ensure the implementation of the
• Manage the tracking of all events via the reporting system and ensure these are triaged to provide an appropriate level of investigation by the responsible person.
• Review the quality and adequacy of investigations completed by Instant Colleagues or its appointed supply chain/ landlord. Make recommendations as needed to ensure the completeness of investigation.
• Track the delivery of corrective/preventative actions identified by investigations to ensure close out of these.
• Engage Instants leadership teams and supply chain in the learnings and improvements identified through
• Perform any other duties as may be required to support the reporting and investigation of incidents
  
  
  

• Undertake or coordinate the delivery of the following activities utilising Instants H&S Consultant network:
• As required, undertake evaluations of H&S PQQ’s for prospective suppliers of the Instant Group, make recommendations on the suitability of the proposed suppliers.
• Provide support to the Instant Group through the completion of H&S due diligence requests from Instants Clients or via supporting an H&S audit conducted by Instants Clients.
• Translate and deliver the measurement, auditing, reporting and communication of non-compliance to defined internal processes and standards and legislative requirements to identify and promote best practice and areas of continuous improvement across the managed team.
  
  
  

• Undertake or coordinate the delivery of the following activities utilising Instants H&S Consultant network:
• Complete the initial and annual review of Site Based Risk Assessments for both Instant offices and
  
  
  

• Prepare task-based risk assessments and method statements for activity undertaken by Instant employees. Undertake an annual or bi-annual review as agreed.
• As required undertake reviews of third-party / supply chain risk assessments, e., as part of mobilisation or when new or complex processes are introduced.
• As required complete the initial and subsequent reviews of risk assessments for new and expectant
• As required complete risk assessments for young person’s employed by or who are undertaking work experience with the Instant Group
• As required develop Personal Emergency Evacuation Plans (PEEPs)
• Work with Instants outsourced DSE provider to support triage and recommendations
  
  
  

• NEBOSH General, International or Construction Certificate (Essential)
• Facilities Management, Fit-Out, Corporate, Retail or Real Estate sector experience (Essential)
• NEBOSH Fire Certificate (Preferred)
• NEBOSH Diploma or studying towards (Preferred)
• IOSH Membership - Tech Level (Preferred)
• Understanding of project delivery within a fast-paced business environment with the ability to work well under pressure.
• Demonstrated capability for problem solving, decision making, sound judgement and
• Ability to analyse and interpret
• Able to communicate, engage and energise at a senior level across the
• Excellent oral and written communication skills as well as excellent presentations skills
• Strong IT aptitude shown through use of O365 products