General Services Officer

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time General Services Officer in Ortigas, Philippines we’re looking for?

Your future role (Key responsibilities):

Site / Office Facilities

• Ensure that the office working environment is healthy and respectful, and free from hazard or security risks.
• Supervision of Housekeeping and Maintain Neatness in the North and South Site Offices.
• Monitor and Perform PM to Office Facilities and Pest control.
• Monitor and Report PM Requirements of Office Furniture and Equipment.
• Report and Monitor Electricity and Water Consumptions.
• Office EHS & Security Reports, Waste Segregation and Consumption Self-Monitoring Reports.
• Fixed Asset Management and Monitoring.
• Site Facility Management.
  
  

Administration

• Provide a range of administrative and support services to meet the business needs of the General Services / Project.
• Respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues
• Coordinate and manage records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible
• Supervises, motivates and assists employees to perform their duties efficiently and effectively to ensure compliance with policy and procedures and proactively participate in all aspects of performance
  
  

management.

• Distribution of communications/office emails/Consortium communication to ensure proper flow of communication amongst employees
• Office administration: petty cash, optimization of site running expenses
• Support project Meetings and preparation of MOM, preparation of MPR Presentations and other presentations as needed
• Cars and drivers: organization and optimization of cars pool. Point of contact for Car related matters. Gas fleet card management and monitoring.
• Cascade and Coordinate Project Site Social Events.
• Site Office and Pantry Supplies Management.
• Support Project meetings and preparation of minute of meetings if required. Fleet Management
• Manage and Monitor Site Vehicles.
• Booking / Schedule GS and Subsystem Site Vehicles.
• Fleet Card Monitor and Validation of Fuel Usage for Site Vehicles.
• Gate Pass and Site Permit Management.
• Site Drivers Daily Accomplishment Report Review and Validation.
• Vehicle Incident and Accident Monitoring and Reporting. Compliances
• Maintain up to date records of existing site office permits and clearances
• Coordination with Other Site Admin from other contractors and stakeholders
• Support for PR and government relations in relation to the North and South Site Offices.
• Local EHS and Dole Permitting Requirements if required.
  
  

Skills Requirements:

• Bachelors degree.
• Experience in Operations and Administrative role.
• Experience in Coordination and manage records and databases.
• Good communication skills in English.
  
  

Things you’ll enjoy:

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills

and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines.
• Collaborate with transverse teams and helpful colleagues.
• Utilize our hybrid working environment.
• Steer your career in whatever direction you choose across functions and countries.
• Benefit from our investment in your development, through award-winning learning.
• Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note:

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we

operate in. We’re committed to creating an inclusive workplace for everyone.

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