Finance Admin Assistant

Job Summary

The Finance Admin is responsible for supporting the hotel's finance and administrative operations, including payroll processing, government statutory compliance, purchasing coordination, billing administration, inventory monitoring, and other finance-related tasks to ensure efficient day-to-day operations.

Key Responsibilities

Payroll & Employee Benefits

• Prepare and process payroll, 13th-month pay, and related payroll reports.
• Administer government-mandated benefits and contributions (SSS, PhilHealth, Pag-IBIG, and BIR requirements).
• Assist in the preparation and processing of employee final pay and clearance requirements.
  
  

• Process and monitor agency billings, including manpower and security service providers.
• Coordinate with suppliers and agencies regarding billing concerns and payment documentation.
  
  

• Handle the purchasing process, including receiving and releasing supplies.
• Monitor par stock levels and coordinate replenishment of operational supplies.
• Maintain inventory records and ensure proper documentation of stock movements.
  
  

• Coordinate messenger schedules, errands, and document deliveries.
• Monitor medicine and first-aid supplies and ensure timely replenishment.
• Maintain organized records of finance and administrative documents.
  
  

• Prepare reports and documentation as required by management.
• Perform other administrative, finance, and ad hoc duties that may be assigned from time to time.
  
  

• Bachelor's degree in Accountancy, Financial Management, Business Administration, or related field.
• At least 1 year of experience in finance, payroll, accounting, or administrative functions.
• Knowledge of payroll processing, government statutory requirements, and inventory monitoring.
• Proficient in Microsoft Excel and other MS Office applications.
• Detail-oriented, organized, and able to handle confidential information.
• Strong communication and coordination skills.