Finance Admin Assistant

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community thats powering businesses globally to save, grow, and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Finance Admin Assistant

Location: Hybrid - 2x a week onsite until regularization

About US

At hammerjack, were not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact

Over the years, weve built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

JOB OVERVIEW

The Finance Admin Assistant will support the Account Management and Finance teams by managing invoicing processes, monitoring outstanding payments, and ensuring payment records are accurately reconciled within the system. The role requires strong attention to detail, clear communication with customers, and collaboration with internal stakeholders to maintain accurate financial records and consistent customer payment follow-up.

DUTIES AND RESPONSIBILITIES

Accounts Receivable & Payment Follow

• Assist the Account Management team in chasing outstanding payments in a timely and professional manner.
• Maintain accurate records of customer payment status and follow-up activity.
• Support consistent customer communications regarding overdue invoices and payment confirmation.

Invoicing & System Management, Payment Reconciliation

• Track and monitor incoming payments and ensure they match customer invoices in the system.
• Identify discrepancies and investigate payment mismatches.
• Liaise with customers to confirm payment allocation and resolve reconciliation issues.
• Manage customers adherence to company payment terms.
• Communicate payment updates to customers as part of regular ongoing communication

Collaboration & Process Support

• Work closely with internal teams to ensure invoicing and payment processes run smoothly.
• Support training and knowledge transfer where required (including working alongside team members responsible for AR processes).
• Assist in maintaining process documentation and ensuring compliance with the finance workflow.

QUALIFICATIONS

• Bachelors Degree in Finance, Business Administration, or related field.
• At least 1-2 years of experience in accounts receivable, invoicing, finance administration, or bookkeeping.
• Familiarity with accounting software or invoicing systems like Xero, MYOB, QuickBooks, NetSuite, SAP, etc.
• Basic understanding of reconciliation and AR processes.
• Experience in customer-facing finance communications is highly regarded.

Competencies

• Strong attention to detail and accuracy in financial data entry.
• Confident and professional communication skills (especially with customers).
• Ability to manage multiple tasks and deadlines.
• Comfortable working with invoicing/accounting systems.
• Strong organisational and follow-up skills.
• Team-oriented mindset and willingness to support cross-functional operations.