Executive Assistant Business Development Officer

Company Description

AFRY is a leading European engineering, design and consultancy services company with a global presence. As a company, we are driving change towards a more sustainable society.

We are 17,000 dedicated experts in the fields of infrastructure, industry, energy and digitalization who create sustainable solutions for future generations.

Making Future

Become part of our Transmission & Distribution team. We have been working in the field of planning systems for the transmission and distribution of electrical energy for decades. Our services are rounded off by dealing with the associated environmental aspects.

Job Description

• Shall be primarily responsible for monitoring, controlling, and facilitating evaluation of Requests for Proposals from potential partners and overall Bids and Proposals Management for the Project.
• Ensures that sub-contractor submissions and proposals are reviewed and approved within company policies
• Maintain contracts database. Maintain short-term and long-term storage contracts
• Interfaces with potential partners (i.e. suppliers / contractors) to negotiate and draft contracts, qualify / clarify bids and proposals received that support the commercial goals and comply with company policies and government regulations
• Support the Project Manager in managing the requirements and deliverables contained in sub-contracts assigned, until close-out of the same
• Be responsible for managing selected suppliers (including contract renewals and related pricing negotiations, monitoring suppliers’ performance, contract discontinuance, etc.)
• In conjunction with the Project Scheduler and the Billing and Claims Controller, periodically update the Variation Order Log for each of the respective sub-contractors assigned as well as maintain and control the processing and database of Variation Orders.
• Liase closely with the Contracts Manager and Engineering Review Specialists respectively in reviewing and determining suitability and compliance of submitted bids and proposals vis-a vis the commercial terms and conditions and technical specifications established by the Customer in the Tender documents
• All other tasks which may from time-to-time require.
  
  
  

• A TEAM PLAYER.
• Candidate would possess at least a Bachelors Degree in Business, Engineering, Legal Management. Those with experience in EPC or full turn-key project function would have a distinct advantage.
• Minimum 8 years working experience in the contract management / administration, bids and proposals.
• Hands-on exposure in drafting / issuance of documents such as N.D.As, Quitclaims, Acceptance Certificates, pro-forma L/C drafts, bonds drafting and processing (e.g. D.P. , Performance, Warranty), pro-forma Variation Orders as well as calculation of L.D.s highly desired.
• Basic competence in crafting P.O.s and contracts
• Strong analytical, financial and negotiation skills, as he/she will be directly responsible for the sourcing, the selection and the negotiation of new supplier contracts. In addition, he/she will also be responsible for managing existing suppliers (including contract renewals and related pricing negotiations, monitoring suppliers performance, contract discontinuance, etc.) of the Project.
• Keen attention to details balanced / tempered with the ability to understand and appreciate the overall picture.
• Excellent knowledge in Microsoft Office Applications including word processing, spreadsheets, presentation packages, etc.
• Good communication and presentation skills and fluent in spoken & written English. Knowledge of the local dialect an advantage but not a requirement.
• A matured person with initiative, hardworking, dedicated and committed to meet project deadlines.
• Can work with minimal supervision and handle pressure well.
• Required language(s): English.