Contract Management Associate

Job ID: 3688

Location: Makati

Company: Aboitiz Power Corporation

Department: SCM New Builds and Site Procurement Operations

Employment Type: Fixed Term

Work Arrangement: Hybrid

This position shall be responsible for supporting the successful execution of the CLM Project initiative by ensuring timely contract system enablement, accurate BPA conversion, and reliable contract data management. The role is primarily focused on operational delivery, supporting contract uploads, item/service codification, monitoring, and rollout activities, to enable full adoption and functionality of the CLM system (e.g., Oracle Fusion, Maximo) within the engagement period.

Duties And Responsibilities

• Contract Intake and System Encoding
• Secure approved contracts from CMSS and Buyers
• Log and maintain a centralized contract monitoring template
• Upload contracts into the contract management system (e.g., Oracle Fusion) with complete and accurate metadata
• Convert approved contracts into Blanket Purchase Agreements (BPAs) within the system
• Ensure correct setup of contract line items, pricing, and terms
• Perform item/service code enrollment in asset management systems (e.g., IBM Maximo)
• Develop and maintain a monitoring template covering: (i) Contract upload status; (ii) BPA conversion status; and (iii) BPA consumption/utilization.
• Regularly update and validate data to ensure visibility and accuracy
• Support CMSS in contract and BPA rollout/kickoff activities
• Assist end users in accessing and understanding contract records in the system
• Coordinate with stakeholders to resolve data or system-related issues
• Support CDMS in filing and storage of contract packages and related documents
• Ensure proper documentation, version control, and traceability of contract records
• Assist in User Acceptance Testing (UAT) based on provided test scripts
• Support development and updating of training materials
• Assist in cascading training or guidance to relevant stakeholders
• Act as execution support focal point for CLM system enablement activities
• Ensure adherence to data standards, templates, and system protocols
• Coordinate closely with CMSS, Buyers, and CDMS to ensure timely delivery
• Escalate data gaps, delays, and system issues impacting project timelines
  
  

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering or any related field
• At least 1–3 years of experience in procurement, contract management, or SCM operations
• Experience working with ERP or contract management systems
• Strong attention to detail and ability to manage high-volume transactional work
• Proficiency in Google Sheet or Excel (tracking and data management)
• Strong coordination and communication skills
• 1 vacant position in Makati