Billing Collection Assistant

Qualifications

Education: Bachelors degree in Accounting, Finance, Business Administration, or a related field is a plus.

Experience: Previous experience in billing, accounts receivable, or a general accounting environment is highly desirable but FRESH GRADUATES are acceptable

Skills

• Proficiency in Microsoft Office Suite (especially Excel) and experience with accounting software (e.g., QuickBooks, SAP, etc.) is a strong advantage.
• Excellent numerical, analytical, and organizational skills.
• Strong written and verbal communication skills for effective client follow-up.
• Ability to handle sensitive information with confidentiality and professionalism.
• High level of attention to detail and accuracy.
  
  

Billing Collection Assistant

The Billing Assistant plays a crucial support role in the finance department, assisting the Billing and Collection Officer in ensuring accurate invoicing, effective monitoring of accounts receivable, and timely collection of payments.

• Assist in the preparation and issuance of accurate invoices and billing statements to clients, based on service agreements and completed deliverables.
• Ensure all necessary documentation is attached and comply with invoicing, tax, and company standards.
• Help monitor accounts receivable and track payment due dates.
• Assist in following up with clients regarding outstanding balances and payment confirmations through email or phone calls.
• Document all communication and follow-up activities accurately.
• Maintain and update records of billing transactions, payments received, and the aging of accounts.
• Assist in reconciling client accounts and gathering information to address discrepancies or disputes in a timely manner.
• Coordinate with internal departments to verify billing details, service issues, or required adjustments to client accounts.
• Assist in preparing routine reports on billing status, collection activities, and receivables aging for management review.
• Support initiatives aimed at improving billing processes for enhanced efficiency and accuracy.
• Perform other finance and administrative tasks as assigned by the Accounting Manager or the Billing and Collection Officer.

---