Billing And Onboarding Assistant

We are looking for a detail-oriented and organized Billing and Onboarding Assistant to support billing operations and ensure a smooth onboarding process for new employees, clients, or contractors. The role will handle billing documentation, invoice preparation, record keeping, onboarding requirements, and coordination with internal teams and clients.

The ideal candidate is highly organized, has strong attention to detail, and can manage multiple tasks while meeting deadlines.

Key Responsibilities

Billing

• Prepare, review, and process invoices accurately and on time.
• Verify billing information, rates, hours, and supporting documents.
• Maintain accurate billing and payment records.
• Monitor outstanding invoices and assist with payment follow-ups.
• Coordinate with internal teams and clients to resolve billing discrepancies.
• Prepare billing reports and maintain proper documentation.
• Assist with basic accounts receivable and reconciliation activities.
  
  

• Coordinate the onboarding process for new employees, contractors, or clients.
• Collect and verify required documents and information.
• Ensure all onboarding requirements are complete and properly documented.
• Coordinate with HR, Finance, Operations, and other departments to facilitate onboarding.
• Assist with account setup, system access, and other administrative requirements.
• Provide new hires or clients with necessary onboarding information and instructions.
• Monitor onboarding progress and follow up on pending requirements.
• Maintain updated and confidential employee/client records.
  
  

• Maintain organized digital and physical records.
• Prepare reports, trackers, and other administrative documents.
• Respond to inquiries related to billing and onboarding requirements.
• Assist with process improvements to make billing and onboarding activities more efficient.
• Perform other administrative duties as assigned.
  
  

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• At least 6 months of experience in billing, accounting, HR, onboarding, administrative support, or a similar role.
• Strong attention to detail and accuracy when handling financial and employee/client information.
• Proficient in Microsoft Excel, Word, and other office productivity tools.
• Good written and verbal communication skills in English.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.