Accounts Payable Specialist

About Asiacruit

Asiacruit is your trusted partner for Employer of Record (EOR) and compliant workforce management solutions. We help businesses scale with global professionals, seamless integration, and cost efficiency. Our team supports clients across various industries by delivering strategic, process-driven, and people-first workforce solutions.

We’re looking for a detail-oriented and reliable Accounts Payable Specialist who can support our Finance operations by ensuring timely, accurate, and compliant processing of all payables.

Position Overview

The Accounts Payable Specialist will be responsible for managing end-to-end AP processes, vendor relationships, invoice validation, and payment scheduling. You’ll work closely with Finance, HR, and internal teams to maintain accurate records, support audits, and ensure all financial transactions adhere to company and government standards.

This role requires strong analytical skills, precise attention to detail, and hands-on experience in AP systems and tools.

Key Responsibilities

Invoice Management & Processing

Review, validate, and process vendor invoices, purchase orders, and supporting documents.

Ensure accuracy in coding, approvals, and entry into accounting systems.

Prepare payment batches based on due dates, terms, and company guidelines.

Vendor Coordination

Maintain positive working relationships with suppliers and service providers.

Respond to vendor inquiries and resolve billing discrepancies promptly.

Ensure all vendor information is updated, accurate, and compliant.

Reconciliation & Reporting

Perform regular AP reconciliations, including vendor statements, account balances, and aging reports.

Prepare monthly AP reports and provide insights for Finance review.

Support month-end and year-end closing activities.

Compliance & Documentation

Ensure all transactions follow accounting standards, internal policies, and government regulations.

Maintain organized and secure documentation for audits and financial checks.

Assist with BIR compliance, VAT tracking, and filing of necessary documentation.

Process Improvement

Identify gaps and recommend improvements to enhance AP accuracy and efficiency.

Support automation and system optimization efforts.

Qualifications

Bachelor’s degree in Accountancy, Finance, Business Administration, or a related field.

3-5 years of experience in Accounts Payable or general accounting.

Strong knowledge of basic accounting principles and Philippine financial regulations.

Experience With AP And Accounting Tools Such As

• SAP
• QuickBooks
• Xero
• Oracle NetSuite
• Bill.com or other AP automation platforms
  
  

Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas).

Strong analytical and numerical skills with high attention to detail.

Ability to manage multiple deadlines and maintain accuracy under pressure.

Excellent communication and vendor management skills.

Experience in shared services, BPO, or fast-paced environments is an advantage.

Why Join Asiacruit

Hybrid work setup promoting work-life balance.

Work with a collaborative and forward-thinking Finance team.

Opportunities for growth, skill development, and exposure to global projects.

Competitive compensation package and performance-based incentives.

A culture built on innovation, teamwork, and continuous improvement.

Work with a globally certified company: Asiacruit is ISO 27001-certified, ensuring high standards in quality management and operational excellence.

Join a Great Place to Work®-recognized employer, committed to employee satisfaction, inclusive culture, and a supportive work environment.

Ready to apply?

Send your resume to careers@asiacruit.com with the subject line:

Accounts Payable Officer - [Your Name]

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