Accounting Specialist -Disbursement

Urgent hiring : Accounting Specialist -Disbursement

Apply Now at Equicom Services, Inc.

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Qualifications

• Bachelors Degree in Accountancy, or any Business or Finance-related course
• Strong communication skills, both written and oral
• Exceptional attention to detail and with sense of urgency
• Must be highly organized and with time management skills
• Ensures protection of sensitive personal and financial information
• Ability to handle and protect confidential documents
• Has a good grasping power and can work with minimal supervision
• Good interpersonal skills and willing to collaborate with other departments
• Proficient in Microsoft Excel Spreadsheets, Word Processing, and Google Sheets
• Basic knowledge in Taxation.
  
  

Basic Functions

Responsible for ensuring accurate and timely processing of disbursement transactions. This role involves handling payments, managing financial records, and collaborating with various departments to facilitate smooth disbursement processes. Responsible for the monitoring and controlling of payables, processing invoices, answering queries from vendors, suppliers, and other parties on payment concerns.

Comply with the organizations information security and data privacy policies, procedures, and guidelines to ensure the protection of sensitive data, safeguarding the confidentiality, integrity, and availability of all information. This includes adhering to established protocols for securely handling, storing, and transmitting data while ensuring compliance with applicable legal and regulatory requirements.

The Accounting Specialist - Disbursement shall maintain a professional attitude in the performance of all duties. Information, written correspondence, and business conversations shall be kept in confidence at all times.

Primary Duties And Responsibilities

• Responsible for the timely payment of the Companys payables.
• Receives and validates suppliers invoices and requests for payment.
• Prepares accounts payable vouchers and check vouchers through MS Dynamics GP 2018.
• Responsible for the processing of payments depending on the type of transactions and vendors preferences, i.e., check, managers check, electronic fund transfer, letter of instruction/authority.
• Reconciles payments and prepares analysis of accounts.
• Monitors accounts to ensure payments are timely and up to date for recurring expenses.
• Maintains vendor files. Reconciles vendor accounts and balance dues.
• Resolves invoice discrepancies and payment issues with assigned vendors.
• Assists in providing disbursement documents for audit purposes.
• Ensures confidentiality of sensitive information and documents related to the disbursement process.
• Performs other administrative functions such as filing of accounts payable vouchers, check vouchers, and related accounting documents.
• Attend mandatory annual Information Security (InfoSec) and Data Privacy Act (DPA) awareness training to stay informed about the latest security practices and maintain compliance with relevant obligations.
• Performs related duties as directed by the Chief Accountant and Finance & Accounting Head.

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